Accounting Specialist

Celebree; White Marsh (MD); On-site; USD 48,000 - 64,000; Full time

Job summary

Celebree is seeking an Accounting Specialist to manage day-to-day financial transactions, ledgers, and core accounting operations including AP, AR, and reconciliations.

The role emphasizes high-volume invoice processing, tuition billing for corporate schools, and close collaboration with Operations to automate processes and ensure accuracy.

Qualifications

• 3+ years related accounting experience.
• High School Diploma; Associate or Bachelor's degree preferred.
• Experience with NetSuite or comparable ERP is a plus.
• Proficiency in Excel and Office 365.
• Strong verbal and written communication; detail-oriented.

Responsibilities

• Accounts Payable: manage full-cycle vendor payment process for multiple entities; review, code and enter invoices; prepare and execute payments; reconcile vendor statements.
• Accounts Payable: assist month-end closings related to AP; review credit cards and expense reimbursements for accuracy.
• Accounts Receivable: maintain and audit accounts in childcare billing system; manage tuition, discounts, and program changes.
• Accounts Receivable: assist school management and parents with billing inquiries; automate annual processes with Operations team.

Skills

Full-cycle A/P & A/R

Analytical skills

Detail oriented

Strong communication

Education

High School Diploma

Associates or Bachelor's degree a plus

Tools

NetSuite

Excel

Office 365

Job description

Description

Position Summary:

An Accounting Specialist manages day-to-day financial transactions, maintains accurate ledgers, and supports core accounting operations such as accounts payable, accounts receivable, and reconciliations.

Essential Functions:

Accounts Payable: Manage the full-cycle vendor payment process for multiple entities, including the following tasks.

• Review, code and enter a high volume of vendor invoices for multiple subsidiaries.
• Prepare and execute payments, adhering to company payment schedules.
• Reconcile vendor statements and proactively identify discrepancies.
• Foster vendor relationships and respond to vendor inquiries in a timely manner.
• Utilize automation tools to enhance accuracy and eliminate manual data entry.
• Review corporate credit cards and expense reimbursements to ensure completion and accuracy across GL accounts and departments.
• Assist with month-end closing reconciliations related to Accounts Payable.

Accounts Receivable: Maintain and audit accounts in Childcare billing system for corporate schools, including, but not limited to the following tasks.

• Maintain and audit accounts for accurate program changes, tuition, discounts, etc.
• Assist school management and parents with billing related inquiries.
• Execute and automate annual processes alongside Operations team, for tuition increases, annual registration, summer camp, etc.
• Work with subsidy teams to ensure accuracy within the billing system for accurate reporting to government programs.
• Execute and post bank deposits.
• Assist with month-end closing reconciliations related to Accounts Receivable.

Requirements

Education/Experience:

• 3+ years related experience
• High School Diploma (Associates or Bachelors degree is a plus)

Skills:

• Experience with NetSuite or comparable ERP is a plus
• Proficiency in Excel & Office 365
• Familiar with full-cycle A/P & A/R procedures
• Strong verbal and written communication skills
• Detail oriented, accuracy in data entry and analysis