Accounting Specialist

Huffman Family Brands; White Marsh (MD); On-site; USD 50,000 - 70,000; Full time

Job summary

Huffman Family Brands is seeking an Accounting Specialist to manage day-to-day financial transactions, maintain ledgers, and support core accounting operations including accounts payable and accounts receivable.

The role requires 3+ years of related experience, proficiency in NetSuite and Excel, and strong communication skills. Collaborative, detail-oriented individuals will thrive in this environment with responsibilities spanning vendor payments, billing, and month-end activities.

Qualifications

• 3+ years related accounting experience.
• High School Diploma; Associates or Bachelors degree is a plus.
• Experience with NetSuite or comparable ERP is a plus.
• Proficiency in Excel & Office 365.
• Strong verbal and written communication skills.
• Detail oriented with accuracy in data entry and analysis.

Responsibilities

• Accounts Payable: Manage full-cycle vendor payment process for multiple entities; review, code and enter invoices; prepare and execute payments; reconcile vendor statements; respond to inquiries; utilize automation tools; review corporate cards and reimbursements; assist month-end closing for AP.
• Accounts Receivable: Maintain and audit accounts for childcare billing system; manage tuition, discounts, and program changes; assist management and parents with inquiries; automate annual processes; work with subsidy teams for government reporting; post bank deposits; assist AR month-end close.

Skills

Verbal and written communication

Detail oriented

Data entry accuracy

Full-cycle A/P & A/R procedures

Education

High School Diploma

Associates or Bachelors degree is a plus

Tools

NetSuite

Excel

Office 365

Job description

Description

Position Summary:

An Accounting Specialist manages day-to-day financial transactions, maintains accurate ledgers, and supports core accounting operations such as accounts payable, accounts receivable, and reconciliations.

Essential Functions:

Accounts Payable: Manage the full-cycle vendor payment process for multiple entities, including the following tasks.

• Review, code and enter a high volume of vendor invoices for multiple subsidiaries.
• Prepare and execute payments, adhering to company payment schedules.
• Reconcile vendor statements and proactively identify discrepancies.
• Foster vendor relationships and respond to vendor inquiries in a timely manner.
• Utilize automation tools to enhance accuracy and eliminate manual data entry.
• Review corporate credit cards and expense reimbursements to ensure completion and accuracy across GL accounts and departments.
• Assist with month-end closing reconciliations related to Accounts Payable.

Accounts Receivable: Maintain and audit accounts in Childcare billing system for corporate schools, including, but not limited to the following tasks.

• Maintain and audit accounts for accurate program changes, tuition, discounts, etc.
• Assist school management and parents with billing related inquiries.
• Execute and automate annual processes alongside Operations team, for tuition increases, annual registration, summer camp, etc.
• Work with subsidy teams to ensure accuracy within the billing system for accurate reporting to government programs.
• Execute and post bank deposits.
• Assist with month-end closing reconciliations related to Accounts Receivable.

Requirements

Education/Experience:

• 3+ years related experience
• High School Diploma (Associates or Bachelors degree is a plus)

Skills:

• Experience with NetSuite or comparable ERP is a plus
• Proficiency in Excel & Office 365
• Familiar with full-cycle A/P & A/R procedures
• Strong verbal and written communication skills
• Detail oriented, accuracy in data entry and analysis