Accounting Specialist

ALCOR Scientific; Smithfield (RI); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading provider of diagnostic instrumentation is seeking an Accounting Specialist for a 6-month temporary role in Smithfield, RI. Responsibilities include processing vendor payments, handling accounts receivable, and maintaining financial records. The ideal candidate has a four-year college certificate and strong communication skills. This full-time position offers a dynamic work environment with opportunities for professional growth, ideal for individuals who thrive in collaborative teams.

Qualifications

• Four-year certificate from college, or equivalent experience.
• Proficient on INFOR SYSTEM is desirable but not required.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Keen multi-tasking capabilities and organizational skills; attention to detail.
• Ability to work well independently and as part of a cross-functional team.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Responsibilities

• Process and monitor all vendor payments.
• Accurately apply payments from customers to accounts.
• Generate A/R statements and distribute them monthly.
• Reconcile payable reports and confirm payment accuracy.
• Performs data entry and spreadsheet management.
• Maintains accounts payable files and records.
• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; assists with discrepancy reconciliation.
• Implement/review internal controls policy and procedures.
• Assists with related special projects as needed.
• Performs other related duties as requested by management.
• Accounts Receivable: Accurately apply payments received from customers to accounts.
• Generate A/R statements and distribute to customers monthly.
• Monitors and maintains accounts receivable aging.
• Assists with accounts receivable process through correspondence and collection calls as directed.
• Maintains accounts receivable files.
• Retrieves credit reports and assists with review of customer credit issues, rebates & chargeback.
• Implement/review internal controls policy and procedures.
• Assists with related special projects as needed.
• Performs other related duties as assigned by management.

Skills

Attention to detail

Excellent written and verbal communication skills

Multi-tasking capabilities

Organizational skills

Adaptability

Education

Four-year certificate from college

Tools

INFOR SYSTEM

Job description

Be among the first 25 applicants.

SUMMARY:ALCOR Scientific, a leading provider of diagnostic instrumentation and medical devices, is seeking a dynamic and collaborative Accounting Specialist to join our fun and fast paced team in Smithfield, RI. This opportunity is for an Accounting Specialist with experience in Accounts Payable and Accounts Receivable processing and transactions, created to assist the current team as a new ERP platform is designed and installed.

DUTIES AND RESPONSIBILITIES:

Accounts Payable:

• Process and monitor all vendor payments including invoices, purchase orders, payment issuance, and statements
• Verify and post account transactions accurately and timely.
• Reconcile payable reports daily and at month-end to confirm payment accuracy.
• Responsible for year-end AP activities including Form 1099 processing.
• Performs data entry and spreadsheet management.
• Maintains accounts payable files and records.
• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; assists with discrepancy reconciliation.
• Implement/review internal controls policy and procedures.
• Assists with related special projects as needed.
• Performs other related duties as requested by management.

Accounts Receivable:

• Accurately apply payments received from customers to accounts.
• Generate A/R statements and distribute to customers monthly.
• Monitors and maintains accounts receivable aging.
• Assists with accounts receivable process through correspondence and collection calls as directed.
• Maintains accounts receivable files.
• Retrieves credit reports and assists with review of customer credit issues, rebates & chargeback.
• Implement/review internal controls policy and procedures.
• Assists with related special projects as needed.
• Performs other related duties as assigned by management.

QUALIFICATIONS:

• Four-year certificate from college, or equivalent combination of education and experience.
• Proficient on INFOR SYSTEM is highly desirable but not required.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Keen multi-tasking capabilities and organizational skills; attention to detail.
• Ability to work well independently and as part of a cross-functional team.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

EQUAL OPPORTUNITY EMPLOYER | DRUG-FREE WORKPLACE

Alcor Scientific LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Alcor Scientific LLC a drug-free workplace.

Position Type: Full-time, on-site, temporary (6-month assignment)

Work Schedule: Monday through Friday, 8-hour shift

Seniority level

Entry level

Employment type

Temporary

Job function

Accounting/Auditing and Finance

Industries

Medical Equipment Manufacturing