Accounting Specialist

Meyersnave; Oakland (CA); On-site; USD 61,000 - 73,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Meyers Nave in Oakland, CA seeks an Accounting Specialist to support payroll and accounts payable functions in a fast-paced law firm environment. The role collaborates with the Accounting Manager and CFO to ensure accurate processing, timely reporting, and strict confidentiality.

The position is based in downtown Oakland with a hybrid component after probation, promising regular on-site presence and clear opportunities to contribute to financial controls and client service.

Qualifications

• Four-year degree preferred or equivalent work experience.
• Five or more years of payroll and accounts payable experience, preferably in a law firm or professional services.
• Experience with SurePoint is preferred.
• Demonstrated ability to maintain high ethical standards and confidentiality.
• Strong written and verbal communication skills.

Responsibilities

• Perform semi-monthly payroll and out of cycle payroll using Dayforce; ensure accurate pay and deductions.
• Process vendor invoices and set up new vendors; review and reconcile expenses.
• Maintain payroll and accounting records with confidentiality and accuracy.
• Provide monthly payroll reports to Accounting Manager and CFO.

Skills

Payroll processing

Accounts payable

Confidentiality

Communication skills

Education

Bachelor's degree preferred

Tools

SurePoint

Job description

The Accounting team at Meyers Nave partners with firm leadership and staff to ensure efficient operational execution of all accounting processes, in service of the firm’s financial and strategic goals. The Accounting Specialistwill collaborate with the Accounting Manager and other team members in processing and performing payroll and accounting functions. The successful candidate will be committed to quality, customer service, and teamwork, and be able to maintain composure and produce accurate work product in a fast-paced environment.

This position will be based in Meyers Nave’s downtown Oakland offices, with a hybrid component post-probationary period.

RESPONSIBILITIES

Payroll

• Perform semi-monthly payroll and out of cycle payroll using the Firm’s HRIS (currently Dayforce), ensure pay is accurately calculated and proper deductions are made.
• Processes wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner and assist employees with general process questions.
• Review timesheets for correctness before payroll transactions.
• Update and maintain employee records and process termination checks.
• Maintaining accurate records of payroll documentation and transactions.
• Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g., payroll, benefit provider(s), withholding versus W4, salary status, late hires, leaves of absence, separating employees, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Responding to payroll-related inquiries and resolving concerns.
• Maintain payroll records and follow established Firm policies to ensure compliance with internal controls.
• Maintain strict confidentiality regarding employee compensation, and when collaborating with HR on confidential matters pertaining to employees departures or status changes.
• Provide monthly payroll reports to the Accounting Manager and CFO

Accounts Payable

• Process accounts payable daily. Review and pay vendor invoices, setting up new vendors as necessary.
• Review and reconcile monthly expense reports and credit card statements from all attorneys and staff. Audit expenses in compliance with firm policies.
• Draw checks for payments to vendors and obtain signatures. Provides trust checks as needed.
• Remain calm and focused during month-end or annual deadlines while producing accurate work product.
• Performs other duties within the Accounting and Finance Department, as assigned.

WHO YOU ARE

• Works cordially, cooperatively, and productively with all firm employees;
• Attend work on-site on a regular, punctual and reliable schedule.
• Manage multiple problems and projects at once.
• Remain calm and focused during month end or annual deadlines while producing accurate work product.
• Other functions as assigned.

Management retains the right to add to or change the functions of this postion at any time.

QUALIFICATIONS

• A four-year degree preferred, or equivalent work experience.
• Five (5) or more years of progressively responsible work experience in both areas of payroll and accounts payable (experience in a law firm or professional services firm is preferred).
• Experience with SurePoint preferred.
• Demonstrated ability to maintain high ethical standards and strict confidentiality when reviewing or processing sensitive information.
• Demonstrated ability to maintain and update skills relevant to the position.
• Demonstrated ability to organize and prioritize numerous tasks and complete them accurately under time constraints.
• Strong written and verbal communication skills.
• Interpersonal skills necessary to communicate in person and by phone with a diverse group of attorneys, staff and vendors to provide information and resolve problems with courtesy and tact.

Meyers Nave is an Equal Opportunity Employer. We do not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law. Meyers Nave will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.

The pay range for this position is $43.94 – $52.88 per hour, and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Meyers Nave complies with the requirements of all applicable California and federal employment laws, including those protecting disabled individuals. If you have difficulty using our online application system due to a disability and would like to request a reasonable accommodation, please contact us via email at [e-mail] or by phone at [phone].