Payroll Specialist / AP Support - Highly Respected Professional Services Firm - Alameda County

PCG Talent Network; California (MO); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

401(k) match

Bonus potential

Excellent benefits

Job summary

Our client, a respected professional services law firm in Alameda County, California, seeks a Payroll Specialist / AP Support to manage full-cycle payroll and provide accounts payable assistance. The role works closely with the Accounting Manager and finance team in a deadline-driven environment.

Ideal candidates have 5+ years in payroll and AP, experience with exempt and non-exempt staff, and proficiency in Dayforce (SurePoint a plus).

Qualifications

• 5+ years of experience in payroll and accounts payable.
• Experience processing full-cycle payroll for exempt and non-exempt employees.
• Experience in a law firm or professional services environment preferred.
• Proficient with payroll systems; Dayforce preferred; SurePoint a plus.

Responsibilities

• Manage full-cycle payroll including semi-monthly and off-cycle runs for up to 200 employees.
• Review and process employee timesheets for exempt and non-exempt staff.
• Handle changes, garnishments, levies, and termination checks.
• Resolve payroll, benefits, and timesheet discrepancies with confidentiality.
• Respond to payroll inquiries and provide strong customer service to employees.
• Prepare monthly payroll reports for leadership.

Skills

Payroll processing

Accounts payable

Timesheet management

Customer service

Confidentiality

Communication

Collaboration

Education

Bachelor's degree or equivalent

Tools

Dayforce

SurePoint

Job description

Our client is a highly respected professional services law firm based in Alameda County, providing legal services to clients throughout California. They are seeking a Payroll Specialist / AP Support professional to manage full-cycle payroll operations, including timesheet processing for exempt and non-exempt employees, while also providing accounts payable support and collaborating closely with internal and external stakeholders. The ideal candidate is proactive, detail-oriented, and collaborative, with the ability to manage multiple priorities, maintain accuracy and confidentiality, and strong customer service skills, someone who thrives in deadline-driven, fast-paced environments.

This role offers a competitive salary, bonus potential, 401(k) match, excellent benefits, and a stable, collaborative team environment with a well-established organization that values long-term growth and partnership.

Responsibilities

• Responsible for full-cycle payroll, including semi-monthly and off-cycle runs, ensuring accurate pay calculations and deductions for up to 200 employees
• Manage and review employee timesheets to ensure accurate payroll processing for both exempt and non-exempt employees
• Process employee changes, deductions, garnishments, levies, and termination checks
• Resolve payroll, benefits, and timesheet discrepancies while maintaining accurate and confidential records
• Respond to payroll-related inquiries and provide strong customer service to employees
• Prepare and deliver monthly payroll reporting to the firm’s leadership
• Support daily accounts payable operations, including vendor invoices, payments, vendor setup, check processing, and expense/credit-card reconciliations for attorneys and staff, ensuring compliance with the firm’s policies
• Partner closely with the Accounting Manager and finance team, along with other internal and external stakeholders, to support core payroll and accounting functions
• Manage multiple priorities and support month-end and annual deadlines in a fast-paced environment
• Assist with ad hoc payroll and accounting projects as needed

Qualifications

• Bachelor's degree in a relevant field, or equivalent work experience, preferred
• 5+ years of experience in payroll and accounts payable
• Hands-on experience with full-cycle payroll and timesheet management
• Experience supporting exempt and non-exempt employees required
• Law firm or professional services experience – preferred but not required
• Proficient in payroll systems; Dayforce preferred, SurePoint a plus
• High ethical standards and sound judgment with confidential information
• Strong customer service, communication, and interpersonal skills across attorneys, staff, and vendors
• Proactive, detail-oriented, and collaborative with internal and external stakeholders
• Able to manage multiple priorities and produce accurate work in a fast-paced, deadline-driven environment
• Reliable and punctual, with the ability to work on-site as required