Accounts Payable Specialist

Phillips Spallas & Angstadt LLP; San Francisco (CA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Disability benefits

Health insurance

Life insurance

Paid time off

Parental leave

Vision insurance

Job summary

Phillips, Spallas & Angstadt LLP seeks a detail-oriented Accounts Payable Specialist for its San Francisco office. The role emphasizes accuracy in AP, vendor management, and compliance within a fast-paced law firm environment.

The position requires a college degree in accounting or related field and law firm experience. Hybrid/in-office work with training in SF, 8:30 a.m.–5:30 p.m., Monday–Friday.

Qualifications

• College graduate with law firm accounting exposure.
• Experience with accounts payable processes in a professional setting.
• High accuracy and attention to detail required.

Responsibilities

• Monitor and reconcile ledgers; prepare and distribute daily accounts payable reports across multiple bank accounts.
• Verify, code, and process invoices; manage invoice holds and payment cycles.
• Review, verify, code, and reconcile corporate credit card statements; process employee reimbursements.
• Reconcile monthly vendor statements; research and resolve discrepancies.
• Maintain vendor W-9 documentation; coordinate 1099 reporting.
• Support finance with financial reporting, tax audits, and special projects.
• Maintain compliant vendor files with Security and BAA requirements.
• Assist management with vendor contracts and long-term vendor relationships.
• Maintain and reconcile client trust accounts with documentation and records.
• Daily financial accounts reporting to Partners.

Skills

Multitasking

Attention to detail

Communication

Time management

Law firm experience

Accounts payable expertise

Education

Associate degree in accounting

Job description

Phillips, Spallas & Angstadt LLP, an established AV-rated civil litigation law firm with offices in San Francisco, Los Angeles, and Las Vegas, is seeking a detail-oriented and highly organized Accounts Payable Specialist to join our team in our San Francisco office.

This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and demonstrates strong accuracy in financial operations. The ideal candidate will bring expertise in accounts payable, strong organizational skills, and a commitment to maintaining high standards of accuracy. The candidate should be an energetic team player who works well under pressure and has a demonstrated ability to be self-motivated and hard-working. Law Firm experience is a must.

This position is Monday-Friday. This candidate must be willing to commit to at least five days per week in the San Francisco office from 8:30 a.m. to 5:30 p.m. during the initial training period and then at least three days per week after the training period.

Duties and Responsibilities

• Monitor and reconcile ledgers; prepare and distribute daily accounts payable reports across multiple bank accounts
• Verify, code, and process operational and third-party invoices, including managing invoice holds and payment cycles
• Review, verify, code, and reconcile corporate credit card statements, process employee reimbursements, and expense claims
• Reconcile monthly vendor statements, researching and resolving any discrepancies.
• Maintain vendor W-9 documentation and coordinate annual 1099 reporting.
• Support the finance team with financial reporting, tax audits, and various special projects
• Maintain compliant vendor files aligned with company Security and BAA requirements
• Assist management with vendor contracts and relationships with long term objective of managing vendors
• Maintain and reconcile client trust accounts with appropriate documentation and record keeping
• Daily financial accounts reporting to Partners

Qualifications

• Ability to handle multiple duties independently in a fast-paced environment
• College graduate with previous law firm work experience required
• Minimum associate degree in accounting is required
• Proficiency in AP processes and best practices
• Excellent communication and problem-solving skills
• Proven ability to effectively manage time and meet deadlines
• Demonstrated attention to detail is a must

We know our people are our most important asset, and that drives our commitment to provide our employees with a collegial work environment that helps them to achieve their professional goals and supports their need for a healthy work/life balance. We offer hybrid or remote work opportunities, parental and family leave, and other opportunities to support our people so they can thrive professionally and personally.

We also offer a full benefits package including medical insurance, dental benefit, vision insurance, life insurance, short-term disability insurance, long-term disability insurance, and a 401k plan with employer matching. The base salary is competitive with the market and reflective of accounting experience. The Firm also offers an annual bonus based on job performance.

Job Type: Full-time, Monday - Friday. The candidate must be willing to commit to at least two days per week working in the San Francisco office from 8:30 a.m. to 5:30 p.m. Remote work may be an option for the remaining days of the week depending on the candidate’s circumstances. Candidates must be authorized to work in the United States without the need for current or future company sponsorship.

Salary: $65,000-$90,000 depending on experience

• 401(k)
• 401(k) matching
• Disability benefits
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday. 8-hour shift.

Education:

• Minimum associate’s degree in accounting

Experience:

• Accounts Payable: 2+ years
• Law Firm experience (Required)
• Accounts Receivable experience (Preferred)

Ability to commute/relocate:

• San Francisco, CA 94105: Reliably commute or planning to relocate before starting work (Required)

Work Location: In Office / Hybrid

Pursuant to the applicable Fair Chance laws, we will consider for employment qualified applicants with arrest and conviction records.