Legal Billing & Collections Specialist

Meyersnave; Oakland (CA); Presencial; USD 48.000 - 55.000; Jornada completa

Descripción de la vacante

Meyers Nave is seeking a Legal Billing and Collections Specialist in Oakland, California. The role focuses on full-cycle billing and collections, serving assigned attorneys and clients with proactive problem-solving in a fast-paced firm environment.

The ideal candidate has at least 3 years of experience in legal billing, strong MS Office skills (Excel), and experience with billing software. This is a full-time, on-site position with a pay range of $35.00–$40.00 per hour and an emphasis on

Formación

• Minimum of 3 years’ experience as a Legal Billing Specialist or in a similar billing role.
• Strong MS Excel skills and ability to leverage billing software to improve processes.
• Excellent written and verbal communication with a high level of confidentiality.

Responsabilidades

• Generate monthly pre-bills and verify billing rates before distribution to Billing Attorneys.
• Edit and finalize client invoices.
• Prepare write-off requests and gather expense backup for invoices.
• Process revised invoices and respond to billing inquiries from attorneys and clients.
• Monitor accounts receivable to ensure timely collections and meet billing deadlines.

Conocimientos

Legal Billing

MS Office proficiency

Herramientas

Excel

Billing Software

Descripción del empleo

The Legal Billing and Collections Specialist will have overall responsibility of performing full-cycle billing and collections functions and will be expected to provide outstanding service to their assigned attorneys, clients and others in the firm. The position is designed for a proactive problem-solver with a self-starter mentality; skilled at navigating ambiguity and independently driving projects to completion. Our team members are committed to quality, customer service, teamwork and have the ability to perform in a fast-paced environment.

ESSENTIAL FUNCTIONS

The position’s essential functions include but are not limited to:

• Generate monthly pre-bills and verify correct billing rates before distribution to Billing Attorneys;
• Edit and finalize client invoices;
• Prepare write-off request forms for approval (if necessary);
• Pull and copy expense backup to accompany invoices;
• Mail/scan/e-bill final invoices to clients;
• Process revised invoices upon request of attorney and/or client;
• Review client contracts for billing guidelines and set up spreadsheet in Excel;
• Update client budgets in billing system;
• Make changes or corrections to time entries requested by the timekeeper in the billing system;
• Calculate and prepare rate increases annually for assigned clients;
• Timely respond to questions and inquiries from internal and external clients;
• Prepare daily deposit and post cash receipts which includes scanning checks and backup documents for online filing;
• Assist team members with their client billing lists;
• Manage and prioritize multiple projects simultaneously;
• Work cordially, cooperatively, and productively with department and firm employees;
• Ability to work under pressure and deadlines and produce a quality product;
• File client-matter documentation electronically and in iManage;
• Collaborate with Billing Attorneys on collections, with ability to interact with clients regarding same;
• Monitor and track accounts receivables to ensure collection goals are met;
• Other functions as assigned; and
• Work overtime as needed;

Management retains the right to add to or change the functions of this position at any time.

QUALIFICATIONS

The following qualifications are required unless otherwise noted:

• Minimum of 3 years’ work experience as a Legal Billing Specialist using billing software;
• Must have strong technology skills including MS Office Suite (Excel) and an ability to leverage technology to enhance processes;
• Ability to maintain high ethical standards and strict confidentiality of all information that the employee may receive as a result of their role;
• Desire to maintain and update skills as required by the position;
• Capability to organize and prioritize numerous tasks and complete them under time constraints and within budget;
• Prior collections experience a plus;
• Strong written and verbal skills; and
• Interpersonal skills necessary to communicate in person and by phone with a diverse group of attorneys, staff and vendors to provide information with courtesy and tact.

This is a full-time, non-exempt position reporting to the Finance Manager.

Meyers Nave is an Equal Opportunity Employer. We do not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law. Meyers Nave will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.

The pay range for this position is $35.00 – $40.00 per hour, and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Meyers Nave complies with the requirements of all applicable California and federal employment laws, including those protecting disabled individuals. If you have difficulty using our online application system due to a disability and would like to request a reasonable accommodation, please contact us via email at [e-mail] or by phone at [phone].

Interested candidates should submit a cover letter and resume ONLY if you meet the requested criteria.