Accounting Specialist

Zeta Inc.; King of Prussia (PA); Hybrid; USD 52,000 - 64,000; Full time

Benefits offered by this job

Free coffee

Hybrid schedule

Competitive PTO & vacation

401K with 5% employer match

Job summary

ZETA Inc. in King of Prussia, PA seeks a Finance/Accounting & Controlling professional for a full-time, hybrid role. You will manage AR/AP, invoices and expenses, support payroll backups, and assist with vendor management and ERP systems.

Start date: 27.10.2026. Ideal candidates have 2–3 years in an office setting, strong organizational skills, and proficiency in Microsoft Office, QuickBooks, and NAV/SAP ERP.

Qualifications

• High School Diploma/GED, associate or bachelor's degree in business management, accounting or related discipline preferred.
• Minimum 2 to 3 years of experience in an office environment.
• Excellent organizational and time management skills with ability to prioritize tasks.
• Proficiency in Microsoft Office and ERP systems; ability to handle confidential information.
• Strong customer service, communication and numerical accuracy.

Responsibilities

• Management of accounts receivable and accounts payable and their base data management.
• Preparation of outgoing/intercompany invoices.
• Management of expense platform (RAMP) with purchasing support for vendor management and PO workflows.
• Cross-train to back up payroll functions and reporting.
• Handle communications (emails, calls) timely; maintain filing systems and databases.
• Provide general administrative support, including processing and tracking expenses and invoices.

Skills

Accounts payable/receivable

Vendor management

Payroll backup

Data entry & accuracy

Microsoft Excel

Education

High School Diploma/GED

Associate or Bachelor's in business/ accounting preferred

Tools

QuickBooks

NAV/SAP ERP

Job description

Department: Finance, Accounting & Controlling

ZETA is a globally active solutions provider that supports pharmaceutical and biotech companies in bringing vital medicines – such as insulin, infusions, and cancer treatments – to market faster and more efficiently.As an innovation leader, we combine technical expertise with digital excellence, covering everything from planning and construction to automation and qualification of customized process systems. In addition, we take on full responsibility for complex projects as an EPCMV partner, drive digital transformation, and develop sustainable strategies for decarbonization.

Location: King of Prussia Contract: Full-time employee Start: 27.10.2026

• Management of accounts receivable and accounts payable as well as their base data management. Preparation of outgoing/intercompany invoices
• Management of our expense platform (RAMP) with purchasing support to assist with vendor management and purchase order workflows
• Cross-train to back up Payroll critical functions and reporting
• Undertake special projects, as assigned.Perform other duties as assigned.
• Handle incoming communications, including emails, phone calls, and inquiries, in a timely and efficient manner.
• Maintain organized filing systems and databases.
• Provide general administrative support, such as processing and tracking expenses, generating and processing invoices, tracking cash flow, working with finance teams in US and AT

Your profile

• High School Diploma/GED, associate or bachelor's degree in businessmanagement, accounting or related discipline preferred.
• Minimum 2 to 3 years of experience in an office environment, preferred.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Effectively manage multiple job responsibilities and adapt to changing priorities.
• Ability to use diplomacy and discretion. Must always act with professionalism. Strong customer service skills and the ability to handle confidential information sensitively.
• Ability to effectively present information verbally and in writing with a strong attention to detail and possess strong math skills: addition, subtraction, multiplication, division.
• Technical Proficiency - Solid working knowledge in Microsoft Suite, QuickBooks (preferred) and general ERP systems (NAV/SAP)
• Ability to work independently or on a team, with a positive attitude and flexibility to work with multiple individuals and handle a wide variety of tasks.
• Ability to work in a high-pressure environment and respond to work situations quickly.
• Ability to sit for extended periods of time.

We offer

• Free coffee and hybrid schedule
• competitive PTO & vacation
• 401K with 5% employer match of annual salary