Accounting Specialist

NGARE EMPLOYMENT SOLUTIONS PTY LTD; Hastings (MI); On-site; USD 42,000 - 66,000; Full time

Job summary

NGARE EMPLOYMENT SOLUTIONS PTY LTD is seeking an Accounting Specialist to support the accounting department by accurately processing customer payments, vendor invoices, and related financial records. This role requires meticulous attention to detail, timely follow-up, and clear communication with customers, vendors, and internal teams.

Key duties include applying customer payments to invoices, issuing invoices, monitoring payment statuses, researching discrepancies, and assisting with accounts

Qualifications

• Associate or bachelor’s degree in accounting or finance required.
• 1–2 years of working experience with accounting software.
• Proficient in Microsoft Office, Outlook & Excel including V-lookups, Pivot tables.
• Ability to work independently with strong attention to detail and accuracy.
• Excellent organizational and time management skills.

Responsibilities

• Apply customer payments accurately to open invoices and maintain current customer account records.
• Prepare, issue, and distribute customer invoices.
• Monitor customer portals for status of invoice payments.
• Research and resolve billing discrepancies and customer payment issues.
• Collaborate with customers and internal teams to resolve payment disputes.
• Maintain organized documentation to support cash receipts, invoices, and adjustments.
• Work independently and efficiently; collaborate with cross-functional teams.
• Review, code, and enter vendor invoices; match to POs and receiving docs.

Skills

Attention to detail

Organizational skills

Time management

Independent work

Education

Associate or Bachelor’s degree in Accounting or Finance

Tools

Microsoft Office

Excel (VLOOKUPs, Pivot tables)

Job description

Accounting Specialist Position Summary

The Accounting Specialist supports the accounting department by accurately processing customer payments, vendor invoices, and related financial records. This position requires strong attention to detail and accuracy, timely follow-up, and the ability to balance both incoming and outgoing payment activities while maintaining effective communication with customers, vendors, and internal team members.

Essential Duties and Responsibilities

Accounts Receivable Duties

• Apply customer payments accurately to open invoices and maintain current customer accountrecords.
• Prepare, issue, and distribute customer invoices in accordance with company billing procedures.
• Monitor customer portals for status of invoice payments
• Research and resolve billing discrepancies, short payments, deductions, credits, and customer account questions.
• Collaborate with customers and various functions to resolve customer payment issues and disputes.
• Maintain organized documentation to support cash receipts, invoices, adjustments, and collection activity.
• Work independently and efficiently
• Collaborating with cross functional teams

Accounts Payable Duties

• Review, code, and enter vendor invoices accurately and in accordance with company approval procedures.
• Match invoices to purchase orders, receiving documents, or other supporting documentation as required.
• Support period-end accounting by assisting with accrual preparation during the close process.
• Maintain vendor banking information in ERP system

Qualifications

• Prefer associate or bachelor’s degree in accounting or finance
• 1-2 years of working experience with accounting software
• Proficient in Microsoft Office, Outlook & Excel including V-look ups, Pivot tables
• Ability to work independently with strong attention to detail and accuracy.
• Excellent organizational and time management skills.

Work on-site

Working Conditions

• Office environment
• Computer work, responding to calls and e-mails
• Business professional/casual dress code

Core Competencies- Individual Contributor

• Situational Adaptability
• Drives Results
• Plans & Aligns
• Decision Quality
• Collaborates

Models Flexfab’s HEARTS Values

• Honesty – Do the right thing
• Excellence – Continuously search for ways to exceed expectations
• Accountability – Take accountability
• Respect – Recognize the values of each associate
• Teamwork – Collaborate, communicate, take action
• Support – Individuals, organizations, & community

Flexfab is an equal opportunity employer, to all protected groups, including protected veterans and individuals with disabilities.

This position requires access to technical data subject to the International Traffic in Arms Regulations (ITAR). Only U.S. persons (citizens, lawful permanent residents, refugees, or asylees) are eligible