Accounting Specialist

Creative Financial Staffing, LLC; Warrendale (Allegheny County); On-site; USD 55,000 - 60,000; Full time

Job summary

Creative Financial Staffing, LLC is hiring an Accounting Specialist in Warrendale, PA. The role supports both Accounts Payable and Accounts Receivable with collections responsibilities, ensuring accurate financial records and timely payments.

The ideal candidate has 2–3 years of accounting experience, strong Excel skills, and proficiency with QuickBooks or SAP. This on-site position offers a stable work environment and growth opportunities.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s in accounting/finance preferred.
• 2–3 years of accounting, AP/AR, or collections experience.
• Basic understanding of accounting principles and financial processes.

Responsibilities

• Process vendor invoices accurately and obtain proper approvals.
• Match purchase orders, receipts, and invoices.
• Prepare and execute payment runs (checks, ACH, wires).
• Maintain vendor records and resolve discrepancies.
• Monitor AP aging and ensure timely payments.
• Generate and distribute customer invoices.
• Apply payments and reconcile customer accounts.
• Investigate and resolve billing discrepancies.
• Maintain AR records and supporting docs.
• Monitor overdue accounts and follow up with customers.
• Document collections and update statuses; escalate when needed.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Accounting or Finance preferred

Tools

Microsoft Excel

QuickBooks

SAP

Job description

Accounting Specialist

Warrendale, PA 15086
$55,000–$60,000

About the Company

Our client is an established organization within the textile and service industry, providing essential products and solutions to commercial clients. With long-standing customer relationships and a strong reputation for quality and reliability, the company offers a stable and collaborative work environment with continued opportunities for growth.

• Established company serving a wide range of commercial clients
• Provides essential products and services to businesses across various industries
• Team-oriented culture focused on quality, reliability, and customer satisfaction
• Stable organization with long-standing client relationships and consistent growth

About the Accounting Specialist Role

We are seeking a detail-oriented and organized Accounting Specialist to join the finance team. This position will support both Accounts Payable and Accounts Receivable, with additional responsibility for collections activities.

The ideal candidate will be comfortable managing multiple priorities, maintaining accurate financial records, and communicating with vendors and customers to ensure timely payments and collections.

Accounting Specialist Responsibilities

• Process vendor invoices accurately and ensure proper approvals are obtained.
• Match purchase orders, receipts, and invoices.
• Prepare and execute payment runs, including checks, ACH, and wire transfers.
• Maintain vendor records and resolve invoice or payment discrepancies.
• Monitor AP aging reports and help ensure timely payments.
• The Accounting Specialist will generate and distribute customer invoices.
• Apply customer payments and reconcile customer accounts.
• The Accounting Specialist will investigate and resolve billing discrepancies.
• Maintain accurate AR records and supporting documentation.
• Monitor overdue accounts and follow up with customers regarding outstanding balances.
• Document collection activities and update account statuses.
• Escalate delinquent accounts as needed.

Preferred Qualifications of the Accounting Specialist Role

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Finance preferred.
• 2–3 years of experience in accounting, Accounts Payable, Accounts Receivable, or collections.
• Basic understanding of accounting principles and financial processes.
• Proficiency with Microsoft Excel and accounting software such as QuickBooks, SAP, or similar systems.
• Strong attention to detail and accuracy.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities and meet deadlines.