Accounting Specialist

KARIER; Decatur (GA); Remote; USD 48,000 - 64,000; Full time

Job summary

KARIER is seeking an Accounting Specialist to manage invoicing and accounts receivable for Career Services. The role ensures accurate posting, proper account coding, and adherence to internal controls. The position also handles funder inquiries, audit support, and maintenance of billing records.

Ideal candidates will have a degree in accounting/finance and 3+ years of accounting experience, with strong Excel skills and ERP experience. Remote work options available.

Qualifications

• 3+ years of accounting experience required.
• Proficient with Microsoft Excel (intermediate to advanced).
• Experience with ERP systems (Dynamics Business Central) or similar.

Responsibilities

• Scan and attach supporting documents within ERP or invoice processing system.
• Assign general ledger codes to customer invoices and requisitions.
• Obtain invoice approvals via ERP workflow.
• Review invoices for accuracy against documentation and details.
• Resolve discrepancies with customers/funders and internal teams.
• Respond to funder inquiries about past due balances.
• Generate accounts receivable reports and statements as needed.
• Apply customer/funder payments in the ERP system.
• Assist with data collection for audits and support.
• Clear AR entries to intercompany accounts and reconcile statements.
• Maintain organized financial records and documentation.

Skills

Accounting experience

Microsoft Excel

ERP systems (Dynamics BC)

Education

Associate or Bachelor degree in Accounting/Finance

Tools

Microsoft Dynamics 365 Business Central

Job description

Job Summary:

The Accounting Specialist is responsible for invoicing and accounts receivable (AR) activity associated with

Career Services (CS). This position will also be responsible for clearing the AR subledger entries. This role

ensures accurate and timely processing, account coding, and compliance with internal policies and

procedures. The Accounting Specialist assists with resolving customer/funder inquiries, supporting audits,

and maintaining accurate billing/receivable records.

Essential Functions:

• Ensure all supporting documentation is properly scanned and attached within the ERP or third-party invoice processing system.
  • Assign appropriate general ledger account coding to customer invoices and check requisitions.
  • Obtain necessary approvals for invoices via workflow within the ERP system.
  • Review and match invoices with supporting documentation; verify customer details, quantities,

  amounts, and account coding for accuracy.

  • Resolve discrepancies by working with customers/funders and internal departments.
  • Ensure adherence to company accounting policies and internal controls.
  • Research and respond to funder inquiries related to past due or outstanding balances.
  • Respond to routine inquiries from internal departments and external funders via email and

  phone.

  • Generate accounts receivable reports and statements as needed.
  • Apply payment from customers/funders and accurately record it into the ERP system.
  • Assist with data collection and documentation for internal and external audits.
  • Clear weekly and monthly entries coded to accounts receivable to intercompany accounts.
  • Analyze and reconcile customer/funder statements to the company’s accounts receivable

  records to ensure accuracy.

  • Maintain accurate and organized financial documentation, files, and system records.
  • Perform other duties as assigned by management.

Job Requirements and Qualifications:

Associate or Bachelor of Business, Accounting, Finance, or related field preferred

• Minimum three (3) years of accounting experience required.
• Proficient with Microsoft Office, especially intermediate to advanced Microsoft Excel skills.
• Experience with enterprise-wide accounting systems (ERP), preferably Microsoft Dynamics

(Business Central) or similar.

• Excellent customer service and interpersonal skills.
• Strong written and verbal communication skills.
• Able to analyze data and apply critical thinking and problem-solving skills.
• Highly organized with strong attention to detail and ability to manage multiple tasks.
• Ability to work independently and collaboratively in a team environment.
• Positive, solution-oriented attitude with commitment to accuracy and timeliness.

Working Environment Conditions/Requirements:

• Must maintain a valid driver’s license and maintain dependable transportation.
• Ability to work in an office environment or remotely performing accounting/office functions.