Growth-Minded Accounting Specialist: QuickBooks & Excel Pro

StaffBuffalo; Clarence Center (NY); On-site; USD 71,635,000 - 85,962,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) with employer match

Paid holiday

Job summary

StaffBuffalo is seeking an Accounting Specialist to join a growing team in New York. You will support core accounting functions, billing, reporting, and liaise with leadership to maintain accurate financial records.

The role emphasizes Accounts Payable and Receivable, tax documentation, and audits, with hands-on use of QuickBooks and Excel. This in-office, Monday–Friday position offers growth with the finance function.

Qualifications

• Minimum of an associate degree in accounting, finance, business administration, or a related field.
• Minimum of 1 year of experience in accounting, finance, business administration, or a related field.
• QuickBooks experience and proficiency in Excel and other Microsoft Office applications.
• Strong accounting and bookkeeping skills with a high level of attention to detail and accuracy.
• Self-starter who collaborates well, follows through on tasks, and communicates effectively with customers and team members.
• Ability to work in a fast-paced environment while maintaining high-quality work and staying organized.
• Flexible, team-oriented approach with an interest in learning new software, improving processes, and taking on diverse tasks.

Responsibilities

• Support Accounts Receivable and Accounts Payable activities, including billing, invoicing, and collaboration with Operations and Sales.
• Set up new customer and vendor accounts accurately and promptly, maintaining complete financial and contact information.
• Collect, maintain, and provide tax exemption certificates, and support sales tax documentation and annual IRS and New York State filings as requested.
• Perform project-specific audits, support third-party audits and internal financial reviews, and assist with quarterly financial statements and related reporting.
• Organize and maintain lien waivers, certificates of insurance, tax certificates, and other critical project and financial documentation.
• Use QuickBooks, Excel, and Microsoft Office tools to support accounting operations, while helping the team improve its use of current systems and adopt new internal software and platforms.
• Provide administrative support as needed, including documentation management and triaging inbound phone calls.

Skills

QuickBooks

Excel

Attention to detail

Communication

Education

Associate degree in accounting

Tools

Microsoft Office

Office Suite

Job description

StaffBuffalo is seeking an Accounting Specialist to join a growing team in New York. You will support core accounting functions, billing, reporting, and liaise with leadership to maintain accurate financial records.

The role emphasizes Accounts Payable and Receivable, tax documentation, and audits, with hands-on use of QuickBooks and Excel. This in-office, Monday–Friday position offers growth with the finance function.