Accounting Specialist

Aero Charter Inc; Chesterfield (MO); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Company paid life insurance

Cell phone reimbursement

Vacation, PTO, and company paidholiďay

401(k) Match

Job summary

Aero Charter Inc. is seeking an Accounting Specialist to join our Chesterfield, Missouri accounting team. The role focuses on Accounts Payable, ensuring invoices are accurately processed, payments issued on time, and records maintained with diligence.

You will review invoices, code them correctly, and support year-end 1099 filings while assisting with Accounts Receivable tasks as needed. Strong attention to detail and communication with vendors are essential.

Qualifications

• Prior experience in Accounts Payable or a general accounting role preferred.
• Understanding of basic accounting principles and invoice processing procedures.
• Proficiency in Microsoft Excel and other standard office applications.
• Experience with QuickBooks is a plus.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, time-management, and problem-solving skills.
• Ability to communicate professionally with vendors, customers, and internal departments.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Review vendor invoices for accuracy, resolve discrepancies, and follow up with vendors and internal departments as needed.
• Enter and process vendor invoices, ensuring proper coding, approvals, and supporting documentation.
• Request vendor payment banking information verifying and updating as required.
• Prepare vendor payments and ensure payments are made accurately and on time.
• Reconcile vendor statements and research outstanding invoices, balances, and payment discrepancies.
• Review and reconcile company credit card transactions and employee expense reports ensuring receipts and required approvals are documented.
• Maintain accurate and organized Accounts Payable records including required tax documentation such as W-9’s
• Assist with year-end 1099 filing.
• Respond to vendor questions regarding invoices and payment status.
• Set up new vendors and maintain vendor information.
• Look for ways to improve AP processes and make day-to-day tasks more efficient.
• Assist with Accounts Receivable tasks as needed.
• Assist with other accounting duties and special projects as needed.

Skills

Detail oriented

Organized

Microsoft Excel

Vendor communication

Time management

Problem solving

Independent worker

Team collaboration

Accounting accuracy

Tools

QuickBooks

Microsoft Excel

Job description

We are seeking a detail-oriented and organized Accounting Specialist to join our accounting team in Chesterfield, Missouri. This position will primarily focus on Accounts Payable, ensuring vendor invoices are processed accurately and timely, payments are managed efficiently, and financial records are maintained appropriately. The role will also provide support for Accounts Receivable.The ideal candidate is dependable, proactive, and comfortable managing multiple priorities in a fast-paced environment. Strong attention to detail, organizational skills, and the ability to communicate effectively with vendors, customers, and internal team members are essential for success in this role.Key Responsibilities· Review vendor invoices for accuracy, resolve discrepancies, and follow up with vendors and internal departments as needed.· Enter and process vendor invoices, ensuring proper coding, approvals, and supporting documentation.· Request vendor payment banking information verifying and updating as required.· Prepare vendor payments and ensure payments are made accurately and on time.· Reconcile vendor statements and research outstanding invoices, balances, and payment discrepancies.· Review and reconcile company credit card transactions and employee expense reports ensuring receipts and required approvals are documented.· Maintain accurate and organized Accounts Payable records including required tax documentation such as W-9’s· Assist with year-end 1099 filing.· Respond to vendor questions regarding invoices and payment status.· Set up new vendors and maintain vendor information.· Look for ways to improve AP processes and make day-to-day tasks more efficient.· Assist with Accounts Receivable tasks as needed.· Assist with other accounting duties and special projects as needed.· Prior experience in Accounts Payable or a general accounting role preferred.· Understanding of basic accounting principles and invoice processing procedures.· Proficiency in Microsoft Excel and other standard office applications.· Experience with QuickBooks is a plus.· Strong attention to detail and commitment to accuracy.· Excellent organizational, time-management, and problem-solving skills.· Ability to communicate professionally with vendors, customers, and internal departments.· Ability to manage competing priorities and meet deadlines.· Self-motivated, dependable, and able to work both independently and collaboratively.· Ability to work full-time on-site in Chesterfield, Missouri.Ideal CandidateThe successful candidate takes ownership of their work, follows through on outstanding items, and understands the importance of accurate invoice processing and timely vendor payments. They are organized, responsive, and comfortable addressing discrepancies while maintaining positive working relationships with vendors, customers, and colleagues.Compensation & Benefits· Competitive compensation based on experience.· Health, dental, and vision insurance· Company paid life insurance· Cell Phone Reimbursement· Vacation, PTO, and company paid holidays· 401(k) Match