Accounting Representative - UBA/WFSU

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Florida State University in Tallahassee, FL, seeks an Accounting Representative for the WFSU Public Media Finance and Administration team. Responsibilities include processing accounts payable/receivable, managing P-Card activity, auxiliary billing, and travel coordination.

The role requires a bachelor’s degree or equivalent experience, with a background in accounting and finance preferred. This USPS position offers full-time employment and benefits within a compliance-focused environment.

Qualifications

• Bachelor's degree; or a high school diploma or equivalent and experience equal to four years. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Responsibilities

• Enters accounts payable information into WFSU’s internal accounting system. Helps monitor and ensures the propriety of payments, ensuring compliance with the Florida State University Prompt Payment Policy, other applicable laws, policies, and procedures of the State of Florida and Florida State University. Ensures related documentation requirements are fulfilled. Serves as main point of contact with Central Accounts Payable for matters involving the prompt handling of invoice payments
• Identifies accounting/deposit attributes for revenue received for daily deposit. Inputs daily deposit transactions into the WFSU internal accounting system and updates the receivable system for Underwriting. Verifies foundation and auxiliary deposits. Ensures revenue is appropriately deposited into the TV or FM department accounts. Prepares monthly Underwriting past due report
• Serves as a P-Card Proxy for assigned cardholders, ensuring guidelines for cards are adhered to for University related purposes and that purchases followed appropriate FSU policies and guidelines. Responsible for monthly P-Card Reconciliations. Maintains filing for paid and unpaid P-card charges for cardholder.
• Performs auxiliary billing and reconciles auxiliary accounts receivable activity. Works with production team on customer updates and invoicing. Maintains accounts receivable records and reports for Auxiliary billing. Responsible for the payment and audit of vendor invoices. Serves as liaison with Auxiliary Services and auxiliary customers. Assists with auxiliary reporting including UBIT and sales tax when necessary.
• Serves as WFSU’s travel representative, ensuring travel requests follow FSU policies and guidelines prior to approval. Serves as WFSU’s FACET representative responsible for distribution and ensures FACET reports are completed. Assists with various reporting requirements and special finance reporting.
• Responsible for records management and retention. Ensures all financial and human resource records are retained in accordance with University and granting agency guidelines. Ensures files are maintained for audit review. Maintains reconciliation documentation; scans and saves PDFs to appropriate electronic folders. Coordinates financial and human resource records retention with the FSU Records Management Liaison Officer and Total Recall.

Skills

Accounting

Finance

Education

Bachelor's degree or equivalent experience

Job description

Job Title: Accounting Representative - UBA/WFSU

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63011

Department: University Business Administrators - WFSU Public Media

Responsibilities

This position is a member of the WFSU Finance and Administration department. Responsibilities include working with University financial and accounting records including accounts payable, accounts receivable, Auxiliary Billing, and P-card maintenance. Serves as the department Travel Rep, FACET Rep, P-Card Proxy and performs record management.

• Enters accounts payable information into WFSU’s internal accounting system. Helps monitor and ensures the propriety of payments, ensuring compliance with the Florida State University Prompt Payment Policy, other applicable laws, policies, and procedures of the State of Florida and Florida State University. Ensures related documentation requirements are fulfilled. Serves as main point of contact with Central Accounts Payable for matters involving the prompt handling of invoice payments
• Identifies accounting/deposit attributes for revenue received for daily deposit. Inputs daily deposit transactions into the WFSU internal accounting system and updates the receivable system for Underwriting. Verifies foundation and auxiliary deposits. Ensures revenue is appropriately deposited into the TV or FM department accounts. Prepares monthly Underwriting past due report.
• Serves as a P-Card Proxy for assigned cardholders, ensuring guidelines for cards are adhered to for University related purposes and that purchases followed appropriate FSU policies and guidelines. Responsible for monthly P-Card Reconciliations. Maintains filing for paid and unpaid P-card charges for cardholder.
• Performs auxiliary billing and reconciles auxiliary accounts receivable activity. Works with production team on customer updates and invoicing. Maintains accounts receivable records and reports for Auxiliary billing. Responsible for the payment and audit of vendor invoices. Serves as liaison with Auxiliary Services and auxiliary customers. Assists with auxiliary reporting including UBIT and sales tax when necessary.
• Serves as WFSU’s travel representative, ensuring travel requests follow FSU policies and guidelines prior to approval. Serves as WFSU’s FACET representative responsible for distribution and ensures FACET reports are completed. Assists with various reporting requirements and special finance reporting.
• Responsible for records management and retention. Ensures all financial and human resource records are retained in accordance with University and granting agency guidelines. Ensures files are maintained for audit review. Maintains reconciliation documentation; scans and saves PDFs to appropriate electronic folders. Coordinates financial and human resource records retention with the FSU Records Management Liaison Officer and Total Recall.

Qualifications

Bachelor's degree; or a high school diploma or equivalent and experience equal to four years. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

A background in accounting and finance.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.