Accounting & Procurement Administrative - Chicago

AIRE Ancient Baths; Chicago (IL); On-site; USD 58,000 - 78,000; Full time

Benefits offered by this job

Health Insurance

Sick days

401K savings plan

Commuter Benefits Program

Complimentary Bath Experience (monthly

Employee Bath Experience discounts

Employee Referral Bonus Program

Job summary

AIRE Ancient Baths is seeking an Accounting Administrative professional to support the day-to-day financial, purchasing and administrative operations at our Chicago center. Reporting to the Site Director and collaborating with Finance and Operations, you will ensure accurate invoicing, oversee supplier relations, and maintain compliant records to keep operations running smoothly.

This role emphasizes attention to detail, collaboration with multiple teams, and contributing to efficient processes

Qualifications

• 2+ years of experience in administrative, finance, accounting support, procurement or similar roles.
• Experience processing invoices, reconciliations and purchasing activities.
• Experience working with multiple stakeholders and external suppliers.
• Associate's Degree or Bachelor's Degree in Business Administration, Finance, Accounting or a related field.

Responsibilities

• Process and submit invoices to Accounting in a timely and accurate manner.
• Download, organize and maintain invoice documentation from external platforms.
• Support sales reconciliation activities and investigate discrepancies when needed.
• Assist with refunds, chargebacks and related administrative processes.
• Prepare supporting documentation for financial and tax reporting requirements.
• Generate and maintain regular administrative and financial reports.
• Create and manage purchase orders following company procedures.
• Coordinate purchasing requests and ensure proper follow-up of orders.
• Maintain supplier records, documentation and administrative files.
• Act as the main point of contact for suppliers regarding invoices, documentation and administrative matters.
• Support the smooth execution of purchasing activities while ensuring compliance with internal policies.
• Support internal and external audit activities through documentation gathering and sampling exercises.
• Maintain organized financial and administrative records.
• Ensure the accuracy, completeness and traceability of supporting documentation.
• Collaborate with Front Desk and local teams on sales reconciliation processes.
• Provide administrative support to the center's daily operations.
• Coordinate with Finance, Operations and General Services teams to ensure efficient processes.
• Support ad hoc administrative projects and operational needs.

Job description

We are looking for an Accounting Administrative professional to support the day-to-day financial, purchasing and administrative operations of our center. Reporting to the Site Director and working closely with Finance and Operations teams, you will play a key role in ensuring accurate invoicing, reconciliations, purchasing processes, supplier management and administrative reporting. Your contribution will help maintain operational efficiency, compliance and smooth coordination across multiple stakeholders.

What You’ll Do

Financial Administration

• Process and submit invoices to Accounting in a timely and accurate manner.
• Download, organize and maintain invoice documentation from external platforms.
• Support sales reconciliation activities and investigate discrepancies when needed.
• Assist with refunds, chargebacks and related administrative processes.
• Prepare supporting documentation for financial and tax reporting requirements.
• Generate and maintain regular administrative and financial reports.

Procurement & Supplier Management

• Create and manage purchase orders following company procedures.
• Coordinate purchasing requests and ensure proper follow-up of orders.
• Maintain supplier records, documentation and administrative files.
• Act as the main point of contact for suppliers regarding invoices, documentation and administrative matters.
• Support the smooth execution of purchasing activities while ensuring compliance with internal policies.

Audit & Compliance Support

• Support internal and external audit activities through documentation gathering and sampling exercises.
• Maintain organized financial and administrative records.
• Ensure the accuracy, completeness and traceability of supporting documentation.

Operational Administration

• Collaborate with Front Desk and local teams on sales reconciliation processes.
• Provide administrative support to the center's daily operations.
• Coordinate with Finance, Operations and General Services teams to ensure efficient processes.
• Support ad hoc administrative projects and operational needs.

What We Are Looking For

Experience & Background

• 2+ years of experience in administrative, finance, accounting support, procurement or similar roles.
• Experience processing invoices, reconciliations and purchasing activities.
• Experience working with multiple stakeholders and external suppliers.
• Associate's Degree or Bachelor's Degree in Business Administration, Finance, Accounting or a related field.

Languages

• English required. Spanish is a plus.

Skills & Behaviours

• High attention to detail and commitment to accuracy.
• Collaborative and service-oriented approach when working with internal teams and suppliers.
• Reliable and consistent in managing deadlines, recurring tasks and administrative processes.
• Advanced Excel skills and proficiency with Microsoft Office 365.

Why You Should Apply

• $68,000/yearly
• United Healthcare Insurance: medical (major), dental, and vision.
• Sick days (5).
• Growth opportunities.
• 401K savings plan.
• Commuter Benefits Program.
• Complimentary Bath Experience (once a month).
• Employee Bath Experience discounts (including friends/family).
• Employee Perks Program (TicketsAtWork).
• Employee Referral Bonus Program.
• Team spirit is our greatest asset! We are proud to have a welcoming and inclusive work environment where everyone's opinions and backgrounds are heard and respected.

About Us

AIRE Ancient Baths are temples dedicated to the creation of the ultimate relaxation experience, where time does not exist. Inspired by the tradition of baths from ancient Roman, Greek and Ottoman civilizations, the AIRE Experience always takes place in restored historical buildings in the center of globally acclaimed cities. At AIRE, we are proud to have an international presence with centers across North America and Europe, including Toronto, New York, Chicago, London, Copenhagen, Barcelona, Sevilla, Almería and Vallromanes, with continued expansion plans. We are even prouder of the caring, inclusive and people-focused environment we have created for all our employees, where collaboration, respect and excellence are part of our everyday culture.