Finance & Procurement Admin Specialist

AIRE Ancient Baths; Chicago (IL); On-site; USD 58,000 - 78,000; Full time

Benefits offered by this job

Health Insurance

Sick days

401K savings plan

Commuter Benefits Program

Complimentary Bath Experience (monthly

Employee Bath Experience discounts

Employee Referral Bonus Program

Job summary

AIRE Ancient Baths is seeking an Accounting Administrative professional to support the day-to-day financial, purchasing and administrative operations at our Chicago center. Reporting to the Site Director and collaborating with Finance and Operations, you will ensure accurate invoicing, oversee supplier relations, and maintain compliant records to keep operations running smoothly.

This role emphasizes attention to detail, collaboration with multiple teams, and contributing to efficient processes

Qualifications

• 2+ years of experience in administrative, finance, accounting support, procurement or similar roles.
• Experience processing invoices, reconciliations and purchasing activities.
• Experience working with multiple stakeholders and external suppliers.
• Associate's Degree or Bachelor's Degree in Business Administration, Finance, Accounting or a related field.

Responsibilities

• Process and submit invoices to Accounting in a timely and accurate manner.
• Download, organize and maintain invoice documentation from external platforms.
• Support sales reconciliation activities and investigate discrepancies when needed.
• Assist with refunds, chargebacks and related administrative processes.
• Prepare supporting documentation for financial and tax reporting requirements.
• Generate and maintain regular administrative and financial reports.
• Create and manage purchase orders following company procedures.
• Coordinate purchasing requests and ensure proper follow-up of orders.
• Maintain supplier records, documentation and administrative files.
• Act as the main point of contact for suppliers regarding invoices, documentation and administrative matters.
• Support the smooth execution of purchasing activities while ensuring compliance with internal policies.
• Support internal and external audit activities through documentation gathering and sampling exercises.
• Maintain organized financial and administrative records.
• Ensure the accuracy, completeness and traceability of supporting documentation.
• Collaborate with Front Desk and local teams on sales reconciliation processes.
• Provide administrative support to the center's daily operations.
• Coordinate with Finance, Operations and General Services teams to ensure efficient processes.
• Support ad hoc administrative projects and operational needs.

Job description

AIRE Ancient Baths is seeking an Accounting Administrative professional to support the day-to-day financial, purchasing and administrative operations at our Chicago center. Reporting to the Site Director and collaborating with Finance and Operations, you will ensure accurate invoicing, oversee supplier relations, and maintain compliant records to keep operations running smoothly.

This role emphasizes attention to detail, collaboration with multiple teams, and contributing to efficient processes