Accounting & Payroll Specialist – Multi-State Payroll & GL

MaxIT Consulting - Max Corporate Group; California; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Company-paid life and AD&D insurance

Disability insurance (short & long)

401(k) with company contribution

Paid vacation, sick time and holidays

Annual bonus

Flexible Spending Accounts (FSA)

Employee Assistance Program (EAP)

Relocation assistance (limited)

Job summary

MaxIT Consulting – Max Corporate Group is seeking an Accounting & Payroll Specialist to join a manufacturing company in City of Industry, California. This on-site role handles full-cycle, bi-weekly payroll across multiple states and supports the accounting team with general ledger, reconciliations and month-end close.

The position requires 3+ years of hands-on payroll processing, multi-state payroll experience, and strong knowledge of payroll laws, HRIS, ERP systems and Excel.

Qualifications

• Minimum 3 years of hands-on payroll processing.
• Minimum 3 years of multi-state payroll experience.
• Experience independently managing full-cycle payroll and close processes.

Responsibilities

• Manage full-cycle, bi-weekly payroll for multiple locations across states.
• Review timecards, attendance, payroll adjustments and employee information.
• Process payroll adjustments, manual checks, off-cycle payments and deductions.

Skills

Payroll processing

Timecard review

Reconciliations

GAAP knowledge

Multistate payroll

Education

High school diploma or GED

Tools

Payroll software

HRIS systems

Microsoft Excel

Job description

Accounting & Payroll Specialist – Multi-State Payroll & GL

City of Industry, California | On-site | Full-Time | Direct Hire | 3+ Years

MaxIT Consulting – Max Corporate Group is looking for an Accounting & Payroll Specialist to join an electrical and electronics manufacturing company in the City of Industry area, California.

You will run full-cycle, bi-weekly payroll for multiple locations across different states and support the accounting team with general ledger, reconciliations and month-end close.

THE CHALLENGE

Payroll across several states means different wage-and-hour rules, tax filings and deductions every cycle. The company needs a specialist who processes payroll independently and accurately, keeps payroll, HRIS and ERP data aligned, and closes the loop with accounting.

It is a hands-on, on-site role that combines payroll ownership with day-to-day accounting support for Finance and HR.

KEY RESPONSIBILITIES

• Manage full-cycle, bi-weekly payroll for multiple locations across different states.
• Review and validate timecards, attendance records, payroll adjustments and employee information.
• Process payroll adjustments, manual checks, off-cycle payments and deductions.
• Reconcile payroll reports, maintain accurate records and prepare payroll-related journal entries.
• Ensure compliance with federal, state and local payroll laws, including wage and hour regulations.
• Process garnishments, tax levies, child support orders and benefit deductions.
• Coordinate payroll tax filings, W-2 processing and year-end reconciliations.
• Maintain accurate payroll data within payroll, HRIS and ERP systems.
• Assist with general ledger maintenance, account reconciliations and journal entries.
• Support accounts payable (AP) and accounts receivable (AR) activities.
• Assist with month-end closing, financial reporting and the preparation and review of P&L statements.
• Support management with financial reviews, budgeting and financial analysis, and resolve accounting discrepancies.

WHAT WE ARE LOOKING FOR

• Minimum 3 years of hands-on payroll processing experience.
• Minimum 3 years of multi-state payroll experience.
• Experience independently managing full-cycle payroll.
• Hands-on experience with general ledger accounting, journal entries and account reconciliations.
• Strong understanding of federal, state and local payroll laws and regulations.
• Proficiency with payroll software, HRIS systems and Microsoft Excel.
• High school diploma or GED.

POSITION DETAILS

Work arrangement: On-site
Schedule: Full-time
Employment type: Direct hire (permanent)
Experience: 3+ years in payroll, including multi-state payroll
Start date: As soon as possible
Location: City of Industry, California, United States

Benefits include medical, dental and vision insurance; company-paid life and AD&D insurance; short- and long-term disability; a 401(k) retirement plan with company contribution; paid vacation, sick time and holidays; an annual bonus; flexible spending accounts (FSA); an Employee Assistance Program (EAP); and voluntary supplemental insurance options. Relocation: limited assistance.

WORK AUTHORIZATION

Due to export-control compliance requirements (ITAR and/or Controlled Unclassified Information), candidates must be U.S. citizens, lawful permanent residents, or protected individuals as defined under 8 U.S.C. § 1324b(a)(3).