Accounting & Payroll Specialist

Utilities One Group; Kent (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance plans (health, dental, vision)

Whole Life Insurance

401k Plan

PTO/Paid Holidays

Great Work Environment

Career Advancement Opportunities

Job summary

Utilities One Group in Kent, WA seeks an Accounting & Payroll Specialist to manage payroll processing for W-2 employees and 1099 contractors. The role requires proficiency in QuickBooks and strong communication skills, with responsibilities including preparing IRS tax forms and generating financial reports.

The ideal candidate will have a Bachelor’s degree in a related field and experience in payroll processing, working within a collaborative team dedicated to operational excellence in critical infrastructure.

Qualifications

• 1–2 years of hands‑on experience in accounting or payroll is preferred.
• Proven QuickBooks experience is required.
• Experience with W-2 and 1099 payroll, IRS reporting, and financial reporting is an advantage.

Responsibilities

• Process full‑cycle payroll for W-2 employees and 1099 contractors using QuickBooks.
• Prepare and file IRS quarterly and annual tax forms.
• Generate and maintain financial reports for management.
• Maintain and reconcile QuickBooks accounts accurately.
• Organize and update payroll records and employee files.
• Liaise with management and HR on payroll matters.

Skills

Proficient QuickBooks user

Bilingual Russian/English

Strong English communication skills

Solid knowledge of payroll processing

Understanding of IRS reporting requirements

Proficient in MS Office

Attention to detail

Confidentiality and integrity

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

QuickBooks

MS Office

Job description

Position Overview

Job Title: Accounting & Payroll Specialist

Department: Operations

Location: United States - Kent, WA

Employment Type: Full-time, in-office.

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

Key Responsibilities

• Process full‑cycle payroll for W-2 employees and 1099 independent contractors using QuickBooks.
• Prepare and file quarterly (941) and annual (940, W-2, 1099) tax forms in compliance with IRS requirements.
• Generate and maintain regular financial reports for company management, including P&L statements and expense summaries.
• Maintain and reconcile QuickBooks accounts, manage chart of accounts, and ensure data accuracy within QuickBooks.
• Keep payroll records, employee files, and financial archives organized and up to date per federal and state requirements.
• Liaise with US management and HR on payroll matters, respond to employee payroll inquiries, and support year‑end closing processes.

Skills, Knowledge and Expertise

• Proficient QuickBooks user (required).
• Bilingual Russian/English preferred; strong English communication skills required.
• Solid knowledge of payroll processing (W-2 employees and 1099 independent contractors).
• Understanding of quarterly and annual IRS reporting requirements.
• Proficient in MS Office (especially Excel); strong attention to detail and numerical accuracy.
• High level of confidentiality, integrity, and ability to meet strict deadlines.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience will be considered.
• Minimum 1–2 years of hands‑on experience in accounting or payroll is preferred. Proven QuickBooks experience is required. Experience with W-2 and 1099 payroll, IRS reporting, and general financial reporting is a strong advantage.

Benefits

• Health Insurance plans (health, dental, vision).
• Whole Life Insurance.
• 401k Plan.
• PTO/Paid Holidays.
• Great Work Environment.
• Career Advancement Opportunities.