Accounting & Payroll Admin Specialist

State-of-Nevad; Carson City (NV); On-site; USD 40,000 - 55,000; Full time

Job summary

Nevada Department of Transportation (NDOT) is seeking an Administrative Assistant 4 for the Accounting/Payroll Division in Carson City. The incumbent serves as the front-line contact, handles calls and emails, and maintains the division’s SharePoint site and budget.

Strong clerical and data-entry skills are required. The role includes travel backup, HR liaison duties for hiring, coding tickets for IT and Buildings staff, and coordinating paper checks and invoices each pay cycle.

Qualifications

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience.
• Or one year of experience as an Administrative Assistant III in Nevada State service.
• Or an equivalent combination of education and experience.

Responsibilities

• Maintain the front desk, answer calls, emails, and mail room correspondence.
• Provide backup for travel; HR liaison for filling openings and scheduling interviews.
• Create tickets for IT and facilities services and manage office supplies and budget.
• Maintain Accounting Division’s SharePoint site for accuracy and completeness.
• Coordinate payments and invoices by mail and courier during each pay cycle.
• Communicate professionally with team members and external entities.

Skills

Administrative support

Budget monitoring

Records management

Communication

Office administration

Education

High school diploma or equivalent

Tools

SharePoint

Job description

Nevada Department of Transportation (NDOT) is seeking an Administrative Assistant 4 for the Accounting/Payroll Division in Carson City. The incumbent serves as the front-line contact, handles calls and emails, and maintains the division’s SharePoint site and budget.

Strong clerical and data-entry skills are required. The role includes travel backup, HR liaison duties for hiring, coding tickets for IT and Buildings staff, and coordinating paper checks and invoices each pay cycle.