Accounting Order Processing Coordinator PartTime

Crownjewlz, LLC; Ashland (OH); Presencial; USD 28.000 - 34.000; A tiempo parcial

Descripción de la vacante

Crownjewlz, LLC is seeking a Part-Time Accounting & Order Processing Coordinator in Ashland, OH. You will handle AP, sales orders, customer invoicing, and month-end support, reporting to the Controller.

The ideal candidate has 2+ years in accounting/order processing, proficiency in Excel and QuickBooks, and familiarity with SPS SPS Commerce EDI systems. Flexible daytime hours and in-office work are required.

Formación

• 2+ years of accounting, bookkeeping, accounts payable, billing, or order processing experience.
• Experience with QuickBooks or similar accounting software preferred.
• Strong working knowledge of Microsoft Excel.
• Experience with EDI systems (SPS Commerce or similar) preferred.

Responsabilidades

• Accounts Payable: enter vendor invoices, verify pricing, maintain records, resolve discrepancies.
• Sales Order Processing: input customer orders from various sources, verify pricing and shipping.
• Customer Billing: generate invoices, confirm shipments, ensure alignment with agreements.
• Accounting & Administrative Support: maintain records, assist month-end close, prepare reports.

Conocimientos

Attention to detail

Organization

Time management

Verbal and written communication

Independent work

Educación

High school diploma or equivalent

Associate degree in Accounting/Business

Herramientas

QuickBooks

EDI systems (SPS Commerce)

Microsoft Excel

Descripción del empleo

Position Summary

Are you organized, detail-oriented, and comfortable working with both numbers and customer orders? The Accounting & Order Processing Coordinator (Part-Time) will provide support across our accounting and order processing functions. Reporting to the Controller, this position is responsible for entering vendor invoices, processing customer sales orders, preparing customer invoices, and supporting month-end accounting activities. The ideal candidate is accurate, dependable, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Accounts Payable
  • Enter vendor invoices accurately into the accounting system
  • Verify invoice pricing, quantities, purchase orders, and receiving documentation
  • Research and resolve vendor invoice discrepancies
  • Maintain accurate and organized vendor records
• Sales Order Processing
  • Enter customer sales orders from EDI, email, customer portals, and other sources
  • Verify pricing, quantities, shipping information, and customer requirements
  • Coordinate with Sales and Warehouse teams to ensure order accuracy
  • Update and maintain sales order information as needed
• Customer Billing
  • Generate accurate and timely customer invoices
  • Verify shipments are complete prior to invoicing
  • Ensure pricing and billing align with customer agreements
  • Research and resolve customer billing questions and discrepancies
• Accounting & Administrative Support
  • Maintain accurate customer and accounting records
  • Prepare accounting reports and spreadsheets as requested
  • Assist with month-end closing activities
  • Maintain organized accounting documentation and records
  • Provide additional accounting and administrative support as needed

Experience Required

2+ years of accounting, bookkeeping, accounts payable, billing, or order processing experience

Experience with QuickBooks or similar accounting software preferred

Strong working knowledge of Microsoft Excel

Experience with EDI systems (SPS Commerce or similar) preferred

Knowledge, Skills, and Abilities

Excellent attention to detail and commitment to accuracy

Strong organizational and time management skills

Ability to manage multiple priorities and meet deadlines

Strong verbal and written communication skills

Ability to work independently with minimal supervision

Professional and confidential handling of financial information

Positive attitude and willingness to assist wherever needed

Education Required

High school diploma or equivalent required

Associate degree in Accounting, Business, or related field preferred

Working Conditions

Part-time, in-office position, approximately 20 to 30 hours weekly

Flexible daytime schedule during normal business hours

Primarily computer-based accounting, order entry, and administrative work, with occasional lifting of files or office supplies up to 20 lbs

Availability during month-end accounting close is required. Additional hours may be necessary during Month Close