Accounting & Operations Specialist

Intepros; Waltham (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

IntePros is seeking a detail-oriented Accounting & Operations Specialist to join our Finance and Operations team. This role is ideal for a recent college graduate with an Accounting, Finance, or Business degree, or an early-career accounting professional seeking broad, hands-on experience.

You will support day-to-day accounting and financial operations, including accounts payable, timesheet administration, entry of transactions, reconciliations, reporting, and general accounting support.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Recent college graduates are encouraged to apply.
• 0–3 years of accounting, finance, bookkeeping, accounts payable, payroll, or related experience preferred.
• Experience with QuickBooks is a plus; willingness and ability to learn is essential.
• Proficiency with Microsoft Excel and Microsoft Office.

Responsibilities

• Enter vendor invoices into QuickBooks and maintain AP records.
• Track outstanding invoices and payment-related documentation.
• Enter and categorize bank and credit card transactions and assist with reconciliations.
• Assist with month-end and year-end accounting activities.
• Maintain organized electronic financial records and supporting documentation.
• Enter and validate weekly consultant timesheets and payroll support.
• Review timesheets for accuracy and follow up on missing information.
• Support ad hoc financial projects and analysis.

Skills

Detail-oriented

Curious

Communication skills

Time management

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

QuickBooks

Microsoft Excel

Microsoft Office

Job description

IntePros is seeking a detail-oriented and motivated Accounting & Operations Specialist to join our Finance and Operations team. This is an excellent opportunity for a recent college graduate with an Accounting, Finance, or Business degree, or an early-career accounting professional looking to build broad, hands‑on experience within a growing organization.

This role will support day‑to‑day accounting and financial operations, including accounts payable, timesheet administration, transaction entry, reconciliations, reporting, and general accounting support. The individual will work closely with Finance and Operations leadership and have the opportunity to take on increasing responsibility as they grow in the role.

We are looking for someone who is comfortable working with numbers, highly organized, curious, and interested in learning not just how processes are completed, but how they can be improved.

Key Responsibilities

Accounting & Accounts Payable

• Enter vendor invoices and bills into QuickBooks and ensure appropriate coding and documentation.
• Maintain accurate and organized accounts payable records.
• Track outstanding invoices and payment‑related documentation.
• Enter and categorize bank and credit card transactions.
• Assist with bank and account reconciliations.
• Research and resolve basic discrepancies.
• Assist with month‑end and year‑end accounting activities.
• Maintain organized electronic financial records and supporting documentation.

Timesheet & Payroll Support

• Enter and validate weekly consultant timesheets.
• Review timesheets for accuracy and identify missing or incomplete information.
• Follow up with consultants and managers regarding outstanding timesheets and approvals.
• Track outstanding items through completion to support accurate and timely payroll processing.
• Assist with resolving timesheet discrepancies.
• Maintain Excel spreadsheets and recurring financial reports.
• Assist with data entry, analysis, and reporting as needed.
• Gather and organize documentation for accounting, audit, and reporting purposes.
• Support Finance leadership with ad hoc financial projects and analysis.
• Assist with identifying discrepancies, trends, or areas requiring additional review.

Operations & Process Improvement

• Support Finance and Operations with day‑to‑day administrative and operational needs.
• Learn existing accounting and operational systems and workflows.
• Identify opportunities to improve efficiency, accuracy, and organization.
• Assist with documenting processes, procedures, and best practices.
• Help evaluate opportunities to streamline or automate recurring administrative and accounting tasks.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Recent college graduates are encouraged to apply.
• 0–3 years of accounting, finance, bookkeeping, accounts payable, payroll, or related experience preferred.
• Experience with QuickBooks is a plus; willingness and ability to learn is essential.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong attention to detail and commitment to accuracy.
• Comfortable working with numbers and financial information.
• Strong organizational and time‑management skills.
• Ability to manage recurring deadlines and multiple priorities.
• Strong written and verbal communication skills.
• Ability to appropriately handle confidential financial and employee information.
• Curious, proactive, and willing to ask questions and learn.

Ideal Candidate

The ideal candidate is someone early in their accounting or finance career who wants more than a narrowly defined role. They are eager to learn, comfortable taking ownership of recurring responsibilities, and interested in understanding how accounting and operations work together within a business.

They are dependable, detail‑oriented, technology‑minded, and willing to look for better ways to get things done. Over time, this individual will have the opportunity to expand their responsibilities and grow with the organization.