Accounting Operations Specialist

MEI Industrial Solutions; Jackson (MS); On-site; USD 42,000 - 62,000; Full time

Job summary

MEI Industrial Solutions in Jackson, MS, is seeking an Accounting Administrator to coordinate accounting administration and operational tasks across the job tracking and corporate systems. This role will support AP/AR, assist with month-end close, and handle daily office duties while collaborating with regional and corporate teams.

The ideal candidate will have strong Excel skills, attention to detail, and excellent communication.

Qualifications

• High school diploma or equivalent; associate degree or higher in accounting, business, finance, or similar highly preferred.
• Minimum two (2) years’ experience of recent, successful office accounting (AR, AP, bookkeeping) experience is preferred.
• Minimum two (2) years recent experience with accounting software preferred but not required.

Responsibilities

• Process vendor invoices with accuracy; submit invoices to Corporate AP for timely remittance.
• Perform reconciliation and retention of employee credit card transactions and related documentation.
• Obtain proper information necessary for new vendor set-up, and new or expanded credit requests. Collect applications for credit from new customers as needed, collect W-9 or other documentation, and submit to Corporate AR for credit determination.
• Perform accurate data entry into accounting systems to track and monitor purchased materials, and services or goods.
• Identify discrepancies, communicate issues with internal and external managers, and work with vendors to correct or escalation if necessary.
• Create purchase orders and/or requisitions for job related materials and services when requested by management. Code vendor purchase orders with the appropriate GL account / location and note adjustments.
• Track and resolve open purchase orders; comply with purchasing policies, processes, and procedures.
• Review AR aging to ensure compliance with Company and/or customer specifications; initiate collection efforts as required.
• Maintain accounts receivable customer files and related records. Correctly process and timely deliver customer invoices; retain customer files and invoice information.
• Assist with month-end closing responsibilities, and work to meet all month-end / close deadlines.
• Handle cash receipts according to policy, including merchant processing of AR credit cards.
• Assist with ordering of office, janitorial, and kitchen supplies utilizing approved purchasing processes.
• Perform front office reception duties, including receiving and transferring incoming telephone calls, and greeting and directing visitors.
• Perform general clerical duties such as copying, scanning, filing of records, processing incoming and outgoing mail.
• Perform all other tasks as necessary or assigned.

Skills

Excellent communication

Advanced Excel

Organizational skills

Discretion and confidentiality

Customer service mindset

Education

HS diploma or higher

Accounting degree preferred

Tools

Accounting software

MS Office Suite

Job description

MEI Industrial Solutions in Jackson, MS, is seeking an Accounting Administrator to coordinate accounting administration and operational tasks across the job tracking and corporate systems. This role will support AP/AR, assist with month-end close, and handle daily office duties while collaborating with regional and corporate teams.

The ideal candidate will have strong Excel skills, attention to detail, and excellent communication.