Accounting Operations Manager

Morris James Delaware; Wilmington (DE); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical/dental/vision insurance

401K and Profit-Sharing

Life Insurance

Paid Time Off

Firm-Paid Holidays

Wellness Program

Job summary

Morris James LLP in Wilmington, DE is seeking an Accounting Operations Manager to support the Accounting Department. The role works with the Director of Finance to ensure accuracy, confidentiality, and efficiency of accounting functions.

The position also provides backup support for critical accounting and finance tasks and requires discretion with sensitive information. The candidate should have strong technical aptitude, excellent organizational skills, and adaptability to learn new software

Qualifications

• Bachelor's degree in Accounting or equivalent
• Strong tech aptitude and ability to learn new software
• Proficient in Excel and MS Office
• Excellent organizational, analytical, and problem-solving skills
• Discretion with confidential financial and personnel data
• Excellent written and verbal communication
• Ability to manage multiple priorities and deadlines

Responsibilities

• Process all accounts payable requests and resolve payment issues.
• Manage vendor setups and maintain W-9 records.
• Prepare 1099s and ensure filing deadlines.
• Reconcile firm credit cards and real estate bank accounts.
• Assist with month-end close in Aderant Expert.
• Support financial reporting and variance analyses.
• Backup for Director of Finance and payroll-related tasks.
• Maintain confidentiality and handle sensitive information.

Skills

Technology aptitude

Excel proficiency

Organizational skills

Attention to detail

Confidentiality handling

Communication skills

Multitasking

Education

Bachelor's degree in Accounting

Tools

Aderant Expert

Sage

Sovos

Microsoft Excel

Job description

Accounting Operations Manager Wilmington, DE

Morris James LLP is seeking a highly organized professional with extensive accounting knowledge and experience to support our Accounting Department. The Accounting Operations Manager works closely with the Director of Finance to ensure the accuracy, integrity, confidentiality, and efficiency of all accounting functions. This position serves as a key operational partner within the department and provides backup support for critical accounting and finance functions. The role requires a high level of discretion, judgment, and the ability to maintain the strict confidentiality of sensitive financial and personnel information.

The ideal candidate will possess strong technical aptitude, excellent organizational skills, and a willingness to learn new software platforms and legal information resources.

Position Summary

Morris James LLP is seeking a highly organized professional with extensive accounting knowledge and experience to support our Accounting Department. The Accounting Operations Manager works closely with the Director of Finance to ensure the accuracy, integrity, confidentiality, and efficiency of all accounting functions. This position serves as a key operational partner within the department and provides backup support for critical accounting and finance functions. The role requires a high level of discretion, judgment, and the ability to maintain the strict confidentiality of sensitive financial and personnel information.

Essential Responsibilities

• Processes all accounts payable requests.
• Researches accounts payable items and payment issues as needed.
• Follows up on all aged checks for cash accounts.
• Opens and manages all vendor setups.
• Acquires, maintains, and electronically files all W-9 forms.
• Issues all 1099s using third party software and ensures compliance with filing deadlines.
• Serves as the primary liaison with an external collections agency and manages internal collection matters.
• Runs monthly accounts receivable statements for billing attorneys and processes write-offs, billing adjustments, and collection-related inquiries.
• Reconciles firm credit cards.
• Serves as backup for trust and client settlement receipts and disbursements.
• Serves as backup for conflict searches and reporting.
• Maintains authorized check signer records for all bank accounts.
• Maintains Accounts Payable records, including retention, storage, and retrieval of archived documents.
• Performs bank reconciliations for all Real Estate bank accounts.
• Reconciles the E-Recording bank account, including matching deposits and wire activity to bank transactions.
• Review, add, dispose, depreciate, and balance Fixed Assets.
• Posts monthly depreciation journal entries.
• Maintains capital lease amortization schedules.
• Completes the month-end close process within Aderant Expert.
• Establishes and maintains ACH vendor payment instructions.
• Assists with preparation of financial reports, analyses, and other accounting projects as assigned.
• Serves as the designated backup to the Director of Finance and provides coverage for critical accounting and finance functions during absences.
• Provides support for partner draw processing, payroll-related activities, and other sensitive financial matters while maintaining strict confidentiality.
• Handles confidential financial, compensation, banking, and personnel-related information with professionalism and discretion.
• Provides support and assistance to address other accounting responsibilities as needed.

Qualifications

Required

• Bachelor's degree in Accounting or an equivalent combination of education and experience.
• Strong technology aptitude and comfort learning new software systems.
• Proficiency with Microsoft Office applications, particularly Excel.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to maintain confidentiality and handle sensitive financial, payroll, compensation, and personnel information.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent customer service skills and a collaborative approach.
• Ability to work independently, exercise sound judgment, and manage responsibilities requiring a high degree of trust and discretion.

Preferred

• Experience in a law firm or professional services environment.
• Prior experience with reconciliations, financials, depreciation.
• Experience with Aderant Expert, Sage, Sovos, or similar accounting and financial systems.

Why Join Us?

If you enjoy working as a team member and possess initiative, professionalism, responsiveness, and adaptability, you may be a great fit for this position. In addition to providing an excellent and flexible work environment, we offer a competitive salary, medical/dental/vision insurance, 401K and Profit-Sharing, Life Insurance, Paid Time Off, numerous Firm-Paid Holidays, a Wellness Program and more. Morris James LLP is a collegial, collaborative, and diverse firm where highly motivated individuals with a commitment to excellence receive the opportunity and support they need to be effective and grow as professionals.

This position is eligible for a hybrid work schedule of up to two remote workdays per week following the successful completion of a 90-day introductory period. During the introductory period, the employee is expected to work on-site in the Wilmington office