Accounting Operations Manager

Design One Lighting; New York (NY); On-site; Full time

Job summary

Design One Lighting, a boutique architectural and entertainment lighting design studio, is seeking an Accounting & Operations Manager. This role emphasizes financial organization and internal process innovation within a creative environment, involving daily operations collaboration with leadership and opportunities for growth.

Benefits

Creative, flexible work environment

Direct collaboration with leadership

Opportunities for strategic or creative role growth

Qualifications

• 3+ years in accounting, office management, or business ops role.
• Proficiency with QuickBooks Online and Excel/Google Sheets required.
• Self-starter with systems thinking and curiosity.

Responsibilities

• Manage Accounts Payable, Receivable and Collections.
• Streamline internal processes and vendor management.
• Support marketing initiatives and project management.

Skills

Accounting

Office Management

Systems Thinking

Education

3+ years experience in an accounting or office management role

Tools

QuickBooks Online

Excel

Google Sheets

Justworks

Job description

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We’re a boutique architectural and entertainment lighting design studio that brings spaces to life through creativity, precision, and a passion for storytelling. Our projects range from high-end residential to commercial installations as well as fashion shows, corporate meetings, and retail pop-ups. Our clients count on us to deliver brilliance—both visually and professionally. As our studio grows, we’re looking for a detail-oriented, systems-savvy, and entrepreneurial-minded Accounting & Operations Manager to help us thrive behind the scenes.

About Us

We’re a boutique architectural and entertainment lighting design studio that brings spaces to life through creativity, precision, and a passion for storytelling. Our projects range from high-end residential to commercial installations as well as fashion shows, corporate meetings, and retail pop-ups. Our clients count on us to deliver brilliance—both visually and professionally. As our studio grows, we’re looking for a detail-oriented, systems-savvy, and entrepreneurial-minded Accounting & Operations Manager to help us thrive behind the scenes.

Role Summary

This is not your typical accounting role. Yes, you’ll manage the books, handle payroll, and keep us financially organized. But we’re also looking for someone who wants to innovate—improving internal processes, ideating around marketing workflows, and helping the business run like a beautifully lit machine. You’ll have a voice in how the business grows.

Core ResponsibilitiesAccounting & Finance

• Own all aspects of Accounts Payable, Accounts Receivable, and Collections
• Track and categorize both operational expenses (cost of doing business) and project-specific expenses (cost of goods sold)
• Create and maintain project-specific P&Ls and generate firm-wide financial reports
• Prepare accurate and timely financial data for monthly tax accountant reviews
• Maintain clean, reconciled books (QuickBooks Online preferred)

Payroll & Compliance

• Collect employee hours in Buildertrend and enter them into Justworks for bi-monthly payroll
• Manage and update resale certificates, W-9s, and other compliance documents

Office Management

• Keep the day-to-day studio operations running smoothly
• Streamline vendor management, purchasing, and internal admin systems
• Maintain digital filing systems and core operational documentation

Strategic Operations & Marketing Support

• Bring ideas to the table on how to improve business operations, streamline processes, and support scalability
• Collaborate with ownership on project management systems, software evaluations, or vendor sourcing
• Support simple marketing initiatives (e.g., helping coordinate newsletters, updating contact databases, or researching CRM tools)
• Track client and project milestones to support better visibility and workflow planning

What We’re Looking For

• 3+ years in an accounting, office management, or business ops role (bonus if you’ve worked with creative or construction teams)
• Proficiency with QuickBooks Online, Excel/Google Sheets, and payroll platforms like Justworks
• Strong systems thinker who enjoys solving operational puzzles
• Comfortable wearing multiple hats in a growing small business
• Self-starter with curiosity, follow-through, and a desire to make things better

What You’ll Gain

• Creative, flexible work environment
• Direct collaboration with leadership
• Opportunities to grow into a strategic or creative ops role
• Competitive pay of $25-$30 dollars per hour based on experience

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Design Services

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