Accounting Operations Associate

FINFROCK; Florida; On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401K match

Health insurance

Life insurance

Disability insurance

Paid time off

Job summary

FINFROCK in Orlando is seeking an Accounting Operations Associate to support the accounting department, focusing on accounts payable processing and recording a broad range of credit card transactions through our expense system. The role emphasizes GAAP compliance, accuracy, and teamwork on monthly close tasks.

Responsibilities include posting invoices, reconciling vouchers and credit card accounts, maintaining vendor files, assisting with 1099s, and supporting month-end processes.

Qualifications

• 3+ years of transactional accounting and accounts payable experience.
• Bachelor's or Associate degree in Accounting.
• Knowledge of ERP systems and GAAP basics.

Responsibilities

• Post and code invoices for payment across multiple companies.
• Reconcile open voucher reports and vendor statements monthly.
• Record credit card transactions and manage expense reporting.
• Assist with month-end close and 1099 processing.
• Maintain vendor files and respond to vendor inquiries.

Skills

General accounting

Accounts payable

Time management

Organization

Attention to detail

Communication

Team collaboration

Analytical reasoning

Problem solving

GAAP knowledge

Education

Bachelor's (B.A.) or Associates of Art (A.A) degree in Accounting

Tools

JD Edwards

Job description

Accounting Operations Associate

Department: Finance & Administration

Employment Type: Full Time

Location: Orlando

Description

As the Accounting Operations Associate at FINFROCK, you will start on your career development path by playing a crucial role in our accounting department, providing quality accounting with a primary, but not exclusive, focus on understanding and participating in our accounts payable process and accurately recording a broad range of credit card transactions through an expense management application. Your role will also include reconciling accounts, recording financial transactions in accordance with GAAP, and assisting the Accounts Payable Lead person and Senior Accountant in daily operations and month end tasks. This position offers the opportunity to work in a professional environment where excellent service and teamwork are paramount.

Duties & Responsibilities

• Review/audit, code, enter, and post invoices for payment of several of our companies, inventory and non-inventory items. Basic understanding of the PO process and our general ledger is needed.
• Organize back-up support for recording invoices and check runs on a weekly basis.
• Reconcile open voucher report for several of our companies.
• Record credit card transactions across several of our companies by deploying a credit card expense management application.
• Reconcile monthly credit card accounts.
• Provide back-up support for maintaining vendor files and answer vendor inquiries.
• Provide back-up support for reconciling vendor statements monthly.
• Process expense/mileage reports
• Reconcile certain balance sheet accounts for specific companies monthly.
• Provide assistance for processing 1099s.
• Monitor/track all subscriptions paid for certain companies
• Generate and disburse expense reports on a monthly basis.
• Assist in maintaining vendor and subcontractor company W-9s throughout the year for all entities
• Provide support for special projects as assigned.

Qualifications

• General accounting knowledge and at least (3) years of, or a combination of, transactional accounting and accounts payable experience.
• Bachelor's (B.A.) or Associates of Art (A.A) degree in Accounting.
• Knowledge of JD Edwards or similar ERP system is a plus.
• Knowledge of accounting practices and principles.
• Ability to manage multiple tasks and projects and work under time pressure.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Strong problem-solving/decision-making skills, with the ability to think critically and troubleshoot issues.
• Ability to read, analyze, and interpret common financial reports, and basic legal documents.
• Ability to respond to common inquiries from vendors or subcontractors, and internal managers.
• Ability to effectively present information to management.
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to work well under pressure and adapt to changing priorities and demands.
• Excellent communication and interpersonal skills, with the ability to effectively coordinate and collaborate with internal teams and external vendors
• Ability to work flexible hours and adapt to changing schedules or demands.
• Strong attention to detail and accuracy in record-keeping
• Desire to learn how to apply, or have had experience with, AI tools in accounting operations.
• Ability to work with a team of Accounting personnel in a constructive positive collaborative environment.

Benefits

• 401K Plan – Typically we match 100% of Employee contributions up to 15% of your base salary so you can relax and retire one day.
• 100% employer-paid health insurance for employee and contribution toward “family” coverage
• Life insurance
• Short-term and long-term disability insurance
• Generous paid time off program