Accounting & Office Operations Coordinator

MEI Industrial Solutions; Columbus (OH); On-site; USD 42,000 - 66,000; Full time

Job summary

MEI Industrial Solutions in Columbus, OH seeks an Accounting Administrator to coordinate accounting operations, process vendor invoices, manage AR/AP, and support month-end close. The role collaborates with Corporate AP/AR and regional offices to ensure accurate financial reporting and efficient administrative tasks.

The ideal candidate will have 2+ years in office accounting, strong Excel skills, and the ability to handle confidential information with discretion.

Qualifications

• High school diploma or equivalent.
• Associate degree or higher in accounting, business, finance, or similar highly preferred.
• Minimum two (2) years' experience of recent, successful office accounting (AR, AP, bookkeeping) experience is preferred.
• Minimum two (2) years recent experience with accounting software preferred, but not required.
• Proficient with Microsoft Office Suite; includes Word, Outlook, and PowerPoint; Advanced Excel and data entry skills with accuracy.
• Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements.
• Excellent written and oral communication and interpersonal skills with internal/external stakeholders at all levels.
• Excellent organizational and prioritization skills; detail oriented; able to multi-task.
• Ability to maintain discretion and confidentiality of sensitive information; safeguard vendor and customer information.
• Exceptional problem-solving skills.
• Demonstrated ability to work under deadlines with a customer service demeanor.

Responsibilities

• Process vendor invoices with accuracy; submit invoices to Corporate AP for timely remittance.
• Perform reconciliation and retention of employee credit card transactions and related documentation.
• Obtain proper information for new vendor setup and credit requests; collect W-9 or other documents and submit to Corporate AR.
• Enter data accurately into accounting systems to track purchased materials, services, or goods.
• Identify discrepancies and coordinate with vendors to correct or escalate.
• Create purchase orders and/or requisitions for job-related materials and services; code to GL accounts/locations.
• Track and resolve open purchase orders; follow purchasing policies and procedures.
• Review AR aging for compliance; initiate collection efforts as needed.
• Maintain AR customer files; process and deliver invoices; retain records.
• Assist with month-end closing responsibilities and deadlines.
• Handle cash receipts per policy, including AR credit card processing.
• Assist with ordering office, janitorial, and kitchen supplies via approved processes.
• Perform front office reception duties and general clerical tasks.
• Perform other duties as assigned.

Skills

AR/AP bookkeeping

Excel (Advanced)

MS Office (Word/Outlook/PowerPoint)

Communication skills

Attention to detail

Time management

Vendor/Customer data handling

Discretion/confidentiality

Problem solving

Teamwork

Education

Associate degree in accounting/finance or related

High school diploma or equivalent

Tools

Accounting software

Job description

MEI Industrial Solutions in Columbus, OH seeks an Accounting Administrator to coordinate accounting operations, process vendor invoices, manage AR/AP, and support month-end close. The role collaborates with Corporate AP/AR and regional offices to ensure accurate financial reporting and efficient administrative tasks.

The ideal candidate will have 2+ years in office accounting, strong Excel skills, and the ability to handle confidential information with discretion.