Accounts Payable Specialist

Zeus Jones; Minneapolis (MN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Unlimited PTO

Disability insurance

Job summary

Zeus Jones, based in Minneapolis/St. Paul, seeks an Accounts Payable Specialist to manage vendor payments, employee expenses, and day-to-day financial operations within a collaborative team.

The hybrid role involves coordinating with the accounting team and cross-functional colleagues, owning processes, and maintaining precise records. Ideal candidates will have 2+ years of related accounting experience and familiarity with QuickBooks and MS Office.

Qualifications

• 2+ years of related accounting experience or progress toward a two- or four-year accounting degree.
• Experience with QuickBooks or comparable accounting software.
• Working knowledge of Microsoft Office and comfort learning new software and systems.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong verbal and written communication skills.

Responsibilities

• Review vendor invoices, obtain approvals, and process payments.
• Process corporate credit card activity with supporting documentation.
• Manage employee expense reimbursements and be the primary contact for expenses.
• Onboard new employees to the expense management system.
• Support year-end 1099 reporting.
• Ensure expenditures align with company and client policies.

Skills

Organized

Thorough

Responsible

Nimble

Collaborative

Curious

Optimistic

Autonomous

Education

Accounting degree in progress

Tools

QuickBooks

Microsoft Office

Job description

Accounts Payable Specialist

Zeus Jones is looking for a Minneapolis/St. Paul-based Accounts Payable Specialist with 2+ years of related experience to join our team. This is ideally a full-time role, though we would consider part-time for the right candidate.

We're a thirty-person brand, innovation, and design company, and this role is an important part of keeping the business running smoothly. You'll work closely with our accounting team while also interacting with people across the company — managing the details behind vendor payments, employee expenses, client costs, and other day-to-day financial operations.

This role is ideal for someone who enjoys accounting while also being part of the broader operations of a growing company. You're highly organized, comfortable owning your work, and able to move between routine responsibilities and the unexpected things that inevitably come up in a small, fast-moving organization.

Job Definition

Accounts Payable & Expense Management

• Review vendor invoices, obtain necessary approvals, and process payments.
• Process and record corporate credit card activity, including collecting required supporting documentation.
• Manage employee expense reimbursements and serve as the primary point person for the expense process.
• Onboard new employees to the expense management system.
• Support year-end 1099 reporting.
• Ensure expenditures are consistent with company and client policies.

Financial Operations

• Support internal budget tracking.
• Review and track client expenses.
• Maintain organized and accurate electronic accounting records and filing systems.
• Provide general support to the accounting department and assist with ad hoc accounting projects as needed.
• Identify opportunities to improve the accuracy and efficiency of day-to-day accounting processes.

Systems & Company Support

• Help manage company fixed asset tracking and purchasing, including computer equipment.
• Support the accounting team by gathering information and following up on questions across the company.

Your mindset and approach are equally important to your ability to get the work done. These qualities are vital to success as a Zeus Jones team member.

• Organized. You can manage a lot of details, keep track of deadlines, and create structure for yourself without relying on a highly prescribed process.
• Thorough. You have exceptional attention to detail and care about getting things right.
• Responsible. You take ownership of your work, prioritize effectively, and don't let things fall through the cracks.
• Nimble. You're comfortable in a fast-paced environment where priorities and needs can change.
• Collaborative. You communicate well, enjoy working with people across disciplines, and see yourself as part of the broader team — not just the accounting department.
• Curious. You're willing to learn new systems, ask questions, and figure things out.
• Optimistic. You enjoy your work and are motivated to find better ways of getting things done.
• Autonomous. You're self-motivated and comfortable managing your responsibilities without close supervision.

Essential Experience

• 2+ years of related accounting experience and/or progress toward a two- or four-year accounting degree.
• Experience with QuickBooks or comparable accounting software.
• Working knowledge of Microsoft Office and comfort learning new software and systems.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong verbal and written communication skills.

Additional Details

This job is based in Minneapolis/St. Paul, Minnesota. We are a hybrid workplace, with Tuesday through Thursday as days in the office, with flexibility based on collaboration needs within the accounting team.

Salary range is $55,000–$75,000 , depending on experience, qualifications, and the level of responsibility the candidate brings to the role.

About Zeus Jones

Zeus Jones is an independent strategy, creative, and design agency that helps brands imagine better futures and build toward them with conviction. We offer a strong culture, the opportunity to work alongside talented people across disciplines, and room to grow your skills and experience.

We value diversity and inclusion and encourage applicants from a wide range of personal and professional backgrounds.

Benefits include medical, dental, and vision insurance, 401(k) with employer match, unlimited PTO, short- and long-term disability insurance, Flexible Spending Accounts, internet reimbursement, and generous paid parental leave.