Accounting & Office Leader – Auto Dealership

Brookville, PA; Cumberland (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with company match

Paid time off

Company holidays

Job summary

Timbrook Automotive, Inc. is seeking an Accounting and Office Staff Manager in Cumberland, MD to oversee daily accounting operations, postings, reconciliations, and office administration. This role offers growth potential and hands-on experience across dealership financial processes.

You will work with the Director of Finance to ensure accuracy, maintain records, and support audits while contributing to a supportive, team-oriented environment with comprehensive benefits.

Qualifications

• High school diploma or equivalent required.
• Previous accounting, bookkeeping, or office experience preferred.
• Automotive dealership accounting experience is strongly preferred.
• Knowledge of dealership accounting processes is a plus.
• Experience with accounts payable, accounts receivable, reconciliations, or general ledger functions preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to learn and utilize dealership accounting and DMS software.
• Ability to work independently while also functioning effectively as part of a team.
• Professional, dependable, and positive attitude.
• Ability to maintain confidentiality and handle sensitive financial information.

Responsibilities

• Process and post vehicle sales and finance deals accurately and timely.
• Review vehicle deal jackets and supporting documentation for completeness and accuracy.
• Assist with funding of vehicle deals and follow up on outstanding funding.
• Post and reconcile vehicle inventory and related transactions.
• Process accounts payable invoices and assist with vendor payments.
• Process accounts receivable transactions and follow up on outstanding balances.
• Prepare and post daily deposits.
• Assist with bank and account reconciliations.
• Maintain accurate records for vehicle inventory, receivables, payables, and other dealership accounts.
• Assist with floorplan accounting and reconciliation.
• Process and reconcile manufacturer statements and related accounting entries.
• Assist with warranty receivables and manufacturer reimbursements.
• Review and reconcile service, parts, and other dealership accounting transactions.
• Assist with posting and reconciling manufacturer incentives, rebates, and other receivables.
• Assist with month-end closing procedures and prepare supporting documentation.
• Research and resolve accounting discrepancies and posting errors.
• Maintain organized accounting records and files.
• Communicate with dealership departments, manufacturers, lenders, vendors, and customers as needed.
• Assist with audits and provide requested documentation.
• Maintain confidentiality of financial and customer information.
• Follow dealership accounting procedures, internal controls, and company policies.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Self-motivation

Teamwork

Education

High school diploma or equivalent

Tools

Excel

Microsoft Office

Dealership accounting software

Job description

Timbrook Automotive, Inc. is seeking an Accounting and Office Staff Manager in Cumberland, MD to oversee daily accounting operations, postings, reconciliations, and office administration. This role offers growth potential and hands-on experience across dealership financial processes.

You will work with the Director of Finance to ensure accuracy, maintain records, and support audits while contributing to a supportive, team-oriented environment with comprehensive benefits.