Accounting Staff

Brookville, PA; Cumberland (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with company match

Paid time off

Company holidays

Job summary

Timbrook Automotive, Inc. is seeking an Accounting and Office Staff Manager in Cumberland, MD to oversee daily accounting operations, postings, reconciliations, and office administration. This role offers growth potential and hands-on experience across dealership financial processes.

You will work with the Director of Finance to ensure accuracy, maintain records, and support audits while contributing to a supportive, team-oriented environment with comprehensive benefits.

Qualifications

• High school diploma or equivalent required.
• Previous accounting, bookkeeping, or office experience preferred.
• Automotive dealership accounting experience is strongly preferred.
• Knowledge of dealership accounting processes is a plus.
• Experience with accounts payable, accounts receivable, reconciliations, or general ledger functions preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to learn and utilize dealership accounting and DMS software.
• Ability to work independently while also functioning effectively as part of a team.
• Professional, dependable, and positive attitude.
• Ability to maintain confidentiality and handle sensitive financial information.

Responsibilities

• Process and post vehicle sales and finance deals accurately and timely.
• Review vehicle deal jackets and supporting documentation for completeness and accuracy.
• Assist with funding of vehicle deals and follow up on outstanding funding.
• Post and reconcile vehicle inventory and related transactions.
• Process accounts payable invoices and assist with vendor payments.
• Process accounts receivable transactions and follow up on outstanding balances.
• Prepare and post daily deposits.
• Assist with bank and account reconciliations.
• Maintain accurate records for vehicle inventory, receivables, payables, and other dealership accounts.
• Assist with floorplan accounting and reconciliation.
• Process and reconcile manufacturer statements and related accounting entries.
• Assist with warranty receivables and manufacturer reimbursements.
• Review and reconcile service, parts, and other dealership accounting transactions.
• Assist with posting and reconciling manufacturer incentives, rebates, and other receivables.
• Assist with month-end closing procedures and prepare supporting documentation.
• Research and resolve accounting discrepancies and posting errors.
• Maintain organized accounting records and files.
• Communicate with dealership departments, manufacturers, lenders, vendors, and customers as needed.
• Assist with audits and provide requested documentation.
• Maintain confidentiality of financial and customer information.
• Follow dealership accounting procedures, internal controls, and company policies.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Self-motivation

Teamwork

Education

High school diploma or equivalent

Tools

Excel

Microsoft Office

Dealership accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting & Office Staff Manager

Full Time Cumberland, MD, US

Timbrook Automotive, Inc. is seeking a motivated, detail-oriented, and highly organized individual to join our team as an Accounting and Office Staff Manager. This is an exciting opportunity for someone who wants to build a long-term career with a growing automotive organization and develop their accounting, operational, and leadership skills.

This position plays an important role in supporting the financial accuracy and day-to-day efficiency of our dealerships. The successful candidate will learn our dealership accounting processes, help coordinate office operations, and develop a strong understanding of the financial and administrative functions that support our business.

We are looking for someone who takes initiative, enjoys learning, has a strong eye for detail, and is eager to take on increasing responsibility as they grow with the company. Automotive dealership accounting experience is strongly preferred, but we are equally interested in candidates who demonstrate strong accounting fundamentals, a willingness to learn, and the potential to grow with our organization.

Responsibilities

• Process and post vehicle sales and finance deals accurately and timely
• Review vehicle deal jackets and supporting documentation for completeness and accuracy
• Assist with funding of vehicle deals and follow up on outstanding funding
• Post and reconcile vehicle inventory and related transactions
• Process accounts payable invoices and assist with vendor payments
• Process accounts receivable transactions and follow up on outstanding balances
• Prepare and post daily deposits
• Assist with bank and account reconciliations
• Maintain accurate records for vehicle inventory, receivables, payables, and other dealership accounts
• Assist with floorplan accounting and reconciliation
• Process and reconcile manufacturer statements and related accounting entries
• Assist with warranty receivables and manufacturer reimbursements
• Review and reconcile service, parts, and other dealership accounting transactions
• Assist with posting and reconciling manufacturer incentives, rebates, and other receivables
• Assist with month-end closing procedures and prepare supporting documentation
• Research and resolve accounting discrepancies and posting errors
• Maintain organized accounting records and files
• Communicate with dealership departments, manufacturers, lenders, vendors, and customers as needed
• Assist with audits and provide requested documentation
• Maintain confidentiality of financial and customer information
• Follow dealership accounting procedures, internal controls, and company policies
• Perform other accounting and administrative duties as assigned
• Competitive salary based on experience and qualifications
• Full-time position with growth potential
• Health, dental, and vision insurance
• Voluntary benefits options
• Retirement savings plan with company match
• Paid time off and company holidays
• Supportive, team-oriented environment with strong leadership.

Qualifications

• High school diploma or equivalent required
• Previous accounting, bookkeeping, or office experience preferred
• Automotive dealership accounting experience is strongly preferred
• Knowledge of dealership accounting processes is a plus
• Experience with accounts payable, accounts receivable, reconciliations, or general ledger functions preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to prioritize multiple tasks and meet deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, particularly Excel
• Ability to learn and utilize dealership accounting and DMS software
• Ability to work independently while also functioning effectively as part of a team
• Professional, dependable, and positive attitude
• Ability to maintain confidentiality and handle sensitive financial information

At Timbrook Automotive, we believe in developing our people and creating opportunities for employees to grow alongside our business. This position is ideal for someone who wants more than a routine accounting job, someone who wants to learn the business, take ownership of their work, and contribute ideas.

You will receive guidance and training from our Director of Finance while gaining valuable experience across dealership accounting and office operations. As your skills develop and our company grows, there may be opportunities to assume additional responsibilities, help lead office operations, and take on staff management duties.

We are an Equal Opportunity Employer and value diversity in our workplace. We are committed to creating an inclusive environment for all employees and applicants and make employment decisions without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other protected status under applicable law.