Accounting & Office Coordinator

UTP Solutions; Evart (MI); On-site; USD 26,000 - 33,000; Part time

Job summary

UTP Solutions in Evart, Michigan, is seeking a part-time accounting and HR administrator to own accounts payable and receivable, payroll processing, timeclock administration, and onboarding.

This role is designed for someone organized and dependable who can maintain accurate records and support a manufacturing team with timely payroll and employee setup.

Qualifications

• 2+ years of experience in accounts payable/receivable, bookkeeping, or general accounting support.
• Comfort handling sensitive, detail-heavy work with accuracy and confidentiality.
• Experience with accounting software (e.g., QuickBooks) and standard office/tools.
• Strong organizational skills and ability to manage competing priorities across two functions.
• Clear, professional communication with employees at all levels.

Responsibilities

• Own day-to-day accounts payable—receive and enter vendor invoices and resolve discrepancies.
• Manage accounts receivable: generate invoices, track balances, and follow up on past-due accounts.
• Process payroll each cycle, review timeclock hours, make corrections, coordinate with outside accounting partner.
• Administer timeclock system and track employee vacation/PTO balances.
• Set up new employees—onboarding paperwork, system access, benefits enrollment, orientation, training.
• Serve as go-to person for payroll, timeclock, or HR administration questions.
• Maintain accurate, organized records across accounting and personnel files.

Skills

Attention to detail

Confidentiality

Communication

Organizational skills

Time management

Education

No degree specified

Tools

QuickBooks

Job description

UTP Solutions is a medical device contract manufacturing partner based in Evart, Michigan, supporting precision machining, injection molding, tooling, assembly, and supply chain execution for OEMs and emerging device companies. We help our customers move from development through dependable production - and that same accountability and follow-through runs from our shop floor to our front office.

About the Role

We're growing our accounting function and closing a gap in how we support our people - and we need one organized, dependable person to own both. This is a part-time role built for someone who wants real ownership over accounts payable and receivable, plus the day-to-day HR administration that keeps a manufacturing team running smoothly.

You'll take ownership of accounts payable and receivable - invoice intake, entry, and follow-up - while also managing payroll processing, timeclock administration, vacation tracking, and new-hire onboarding. Twelve months in, you'll be the person our team counts on to get people paid accurately and on time, keep new hires set up and oriented from day one, and keep our AP/AR records clean and current.

What You'll Do

• Own day-to-day accounts payable - receive and enter vendor invoices accurately, and resolve discrepancies before they become a backlog.
• Manage accounts receivable: generate customer invoices, track outstanding balances, and follow up on past-due accounts.
• Process payroll each cycle, including reviewing timeclock hours, making corrections, and coordinating with our outside accounting partner.
• Administer the timeclock system and track and reconcile employee vacation/PTO balances.
• Set up new employees - onboarding paperwork, system access, and benefits enrollment - and lead new-hire orientation and initial training.
• Serve as the go-to person for employees with payroll, timeclock, or basic HR administration questions.

• Maintain accurate, organized records across accounting and personnel files.

What We're Looking For

Required

• 2+ years of experience in accounts payable/receivable, bookkeeping, or general accounting support.
• Comfort handling sensitive, detail-heavy work (payroll, personnel records) with strong accuracy and confidentiality.
• Experience with accounting software (e.g., QuickBooks) and standard office/productivity tools.
• Strong organizational skills and the ability to manage competing priorities across two functions.
• Clear, professional communication - you'll interact with employees at every level of the company.

Preferred

• Prior experience with payroll processing or HR administration (new-hire onboarding, timeclock systems, benefits administration).
• Experience in a manufacturing or production environment.
• Familiarity with Michigan employment/payroll requirements.

Compensation & Schedule

This is a part-time, hourly, non-exempt position at approximately 25 hours/week. Pay: $19-$24/hour, based on experience.