Accounting Manager

Law Offices of Pullano & Farrow PLLC; Town of Webster (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan participation

Paid time off

Paid holidays

Professional development opportunities

Job summary

Focus Practice Management, headquartered in Webster, NY, seeks an Accounting & Financial Operations Manager to oversee accounting for multiple affiliated entities, ensure accurate reporting, controls, and efficient processes. You will work with the CFO and leadership to maintain financial integrity and scalable workflows.

The ideal candidate has 5+ years in accounting/financial operations, strong QuickBooks Online expertise, payroll oversight with Gusto, and experience supporting audits in a

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience
• 5+ years of accounting, bookkeeping, or financial operations experience
• Strong proficiency with QuickBooks Online
• Experience managing multiple entities or complex accounting environments
• Working knowledge of payroll processes and payroll accounting
• Strong understanding of financial statements, reconciliations, internal controls, and financial reporting
• Advanced proficiency with Microsoft Excel
• Excellent organizational, analytical, and problem-solving skills
• Strong written and verbal communication abilities
• Ability to maintain confidentiality regarding financial and personnel information

Responsibilities

• Oversee day-to-day accounting operations for multiple affiliated entities
• Maintain financial records utilizing QuickBooks Online and related systems
• Perform and review bank reconciliations and balance sheet reconciliations
• Manage accounts payable, vendor payments, expense tracking, and account coding
• Monitor accounts receivable activity and assist with collections
• Review and reconcile credit card activity
• Maintain general ledger accuracy and supporting documentation
• Prepare monthly financial statements and management reports
• Assist with budgeting, forecasting, and financial analysis
• Track intercompany transactions and allocations
• Coordinate annual audits and support external accountants and advisors
• Support trust accounting, billing, and professional services accounting functions as needed
• Identify and implement process improvements to increase efficiency and strengthen controls
• Partner with the CFO and leadership team on financial reporting and operational initiatives
• Assist with developing and maintaining accounting policies and procedures
• Provide financial analysis to support business decisions
• Participate in planning, technology enhancements, and process improvement projects
• Help develop scalable accounting processes to support growth
• Assist with training and cross-training efforts to ensure continuity of key functions
• Review payroll reports, journal entries, tax filings, and reconciliations for accuracy
• Serve as backup payroll processor using Gusto and related systems when needed
• Assist with retirement plan contributions, HSA administration, payroll audits, and compliance requirements
• Coordinate with payroll providers, benefit vendors, accountants, and tax professionals
• Support annual reporting requirements and insurance audits
• Provide backup support for onboarding, payroll administration, and benefits-related processes
• Collaborate with team members to maintain accurate employee and payroll records
• Assist with open enrollment and compliance documentation
• Provide administrative coverage during absences and peak workload periods
• Support special projects requiring collaboration across accounting, payroll, and operations

Skills

Attention to detail

Organizational skills

Analytical thinking

Problem solving

Written communication

Verbal communication

Confidentiality

Education

Bachelor's or Associate degree in Accounting/Finance/Business Admin

Tools

QuickBooks Online

Microsoft Excel

Gusto payroll

Job description

Accounting & Financial Operations Manager

About Focus Practice Management

Focus Practice Management is a business services company headquartered in Webster, New York. Guided by the philosophy "We Focus on You," we provide accounting, payroll, operational support, credentialing, technology, and practice management services to healthcare organizations and professional service firms throughout the region.

Our team helps clients focus on serving their patients and customers while we manage the financial and administrative functions that support their success.

Position Overview

Focus Practice Management is seeking an experienced Accounting & Financial Operations Manager to oversee accounting operations for multiple affiliated entities while ensuring accurate financial reporting, strong internal controls, and efficient business processes.

This hands-on leadership role combines accounting management, financial reporting, payroll oversight, and operational support. Working closely with the CFO and senior leadership team, you will play a key role in maintaining financial accuracy, improving workflows, supporting strategic initiatives, and helping the organization scale for future growth.

The ideal candidate is detail-oriented, highly organized, and enjoys taking ownership of accounting processes, solving problems, and improving systems.

Key Responsibilities

Accounting & Financial Operations

• Oversee day-to-day accounting operations for multiple affiliated entities
• Maintain financial records utilizing QuickBooks Online and related systems
• Perform and review bank reconciliations and balance sheet reconciliations
• Manage accounts payable, vendor payments, expense tracking, and account coding
• Monitor accounts receivable activity and assist with collections
• Review and reconcile credit card activity
• Maintain general ledger accuracy and supporting documentation
• Prepare monthly financial statements and management reports
• Assist with budgeting, forecasting, and financial analysis
• Track intercompany transactions and allocations
• Coordinate annual audits and support external accountants and advisors
• Support trust accounting, billing, and professional services accounting functions as needed
• Identify and implement process improvements to increase efficiency and strengthen controls

Financial Leadership & Strategic Support

• Partner with the CFO and leadership team on financial reporting and operational initiatives
• Assist with developing and maintaining accounting policies and procedures
• Provide financial analysis to support business decisions
• Participate in planning, technology enhancements, and process improvement projects
• Help develop scalable accounting processes to support growth
• Assist with training and cross-training efforts to ensure continuity of key functions

Payroll Oversight

• Review payroll reports, journal entries, tax filings, and reconciliations for accuracy
• Serve as backup payroll processor using Gusto and related systems when needed
• Assist with retirement plan contributions, HSA administration, payroll audits, and compliance requirements
• Coordinate with payroll providers, benefit vendors, accountants, and tax professionals
• Support annual reporting requirements and insurance audits

Administrative Support & Continuity

• Provide backup support for onboarding, payroll administration, and benefits-related processes
• Collaborate with team members to maintain accurate employee and payroll records
• Assist with open enrollment and compliance documentation
• Provide administrative coverage during absences and peak workload periods
• Support special projects requiring collaboration across accounting, payroll, and operations

Required Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience
• 5+ years of accounting, bookkeeping, or financial operations experience
• Strong proficiency with QuickBooks Online
• Experience managing multiple entities or complex accounting environments
• Working knowledge of payroll processes and payroll accounting
• Strong understanding of financial statements, reconciliations, internal controls, and financial reporting
• Advanced proficiency with Microsoft Excel
• Excellent organizational, analytical, and problem-solving skills
• Strong written and verbal communication abilities
• Ability to maintain confidentiality regarding financial and personnel information

Preferred Qualifications

• Experience in a law firm, healthcare organization, professional services firm, or practice management environment
• Experience with Gusto payroll or comparable payroll systems
• Familiarity with law firm accounting, trust accounting, or professional services billing
• Experience coordinating audits and tax reporting processes
• Knowledge of New York payroll and employment compliance requirements
• Experience implementing accounting technology and workflow improvements
• CPA, CMA, or other accounting certification is a plus

Compensation & Benefits

Salary Range: $65,000-$75,000 annually, depending on experience and qualifications

Benefits Include:

• Health insurance
• Dental insurance
• Retirement plan participation
• Paid time off
• Paid holidays
• Professional development opportunities

Ready to Make an Impact?

We're looking for an experienced accounting professional who takes pride in accuracy, enjoys improving processes, and thrives in a collaborative environment. If you're excited by the opportunity to work closely with senior leadership, oversee critical financial operations, and help support the growth of multiple affiliated organizations, we'd love to hear from you.

Join Focus Practice Management and become a trusted financial partner in a growing organization where your expertise, initiative, and contributions will make a meaningful difference every day.