Senior Accounting & Financial Operations Manager

Law Offices of Pullano & Farrow PLLC; Town of Webster (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan participation

Paid time off

Paid holidays

Professional development opportunities

Job summary

Focus Practice Management, headquartered in Webster, NY, seeks an Accounting & Financial Operations Manager to oversee accounting for multiple affiliated entities, ensure accurate reporting, controls, and efficient processes. You will work with the CFO and leadership to maintain financial integrity and scalable workflows.

The ideal candidate has 5+ years in accounting/financial operations, strong QuickBooks Online expertise, payroll oversight with Gusto, and experience supporting audits in a

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience
• 5+ years of accounting, bookkeeping, or financial operations experience
• Strong proficiency with QuickBooks Online
• Experience managing multiple entities or complex accounting environments
• Working knowledge of payroll processes and payroll accounting
• Strong understanding of financial statements, reconciliations, internal controls, and financial reporting
• Advanced proficiency with Microsoft Excel
• Excellent organizational, analytical, and problem-solving skills
• Strong written and verbal communication abilities
• Ability to maintain confidentiality regarding financial and personnel information

Responsibilities

• Oversee day-to-day accounting operations for multiple affiliated entities
• Maintain financial records utilizing QuickBooks Online and related systems
• Perform and review bank reconciliations and balance sheet reconciliations
• Manage accounts payable, vendor payments, expense tracking, and account coding
• Monitor accounts receivable activity and assist with collections
• Review and reconcile credit card activity
• Maintain general ledger accuracy and supporting documentation
• Prepare monthly financial statements and management reports
• Assist with budgeting, forecasting, and financial analysis
• Track intercompany transactions and allocations
• Coordinate annual audits and support external accountants and advisors
• Support trust accounting, billing, and professional services accounting functions as needed
• Identify and implement process improvements to increase efficiency and strengthen controls
• Partner with the CFO and leadership team on financial reporting and operational initiatives
• Assist with developing and maintaining accounting policies and procedures
• Provide financial analysis to support business decisions
• Participate in planning, technology enhancements, and process improvement projects
• Help develop scalable accounting processes to support growth
• Assist with training and cross-training efforts to ensure continuity of key functions
• Review payroll reports, journal entries, tax filings, and reconciliations for accuracy
• Serve as backup payroll processor using Gusto and related systems when needed
• Assist with retirement plan contributions, HSA administration, payroll audits, and compliance requirements
• Coordinate with payroll providers, benefit vendors, accountants, and tax professionals
• Support annual reporting requirements and insurance audits
• Provide backup support for onboarding, payroll administration, and benefits-related processes
• Collaborate with team members to maintain accurate employee and payroll records
• Assist with open enrollment and compliance documentation
• Provide administrative coverage during absences and peak workload periods
• Support special projects requiring collaboration across accounting, payroll, and operations

Skills

Attention to detail

Organizational skills

Analytical thinking

Problem solving

Written communication

Verbal communication

Confidentiality

Education

Bachelor's or Associate degree in Accounting/Finance/Business Admin

Tools

QuickBooks Online

Microsoft Excel

Gusto payroll

Job description

Focus Practice Management, headquartered in Webster, NY, seeks an Accounting & Financial Operations Manager to oversee accounting for multiple affiliated entities, ensure accurate reporting, controls, and efficient processes. You will work with the CFO and leadership to maintain financial integrity and scalable workflows.

The ideal candidate has 5+ years in accounting/financial operations, strong QuickBooks Online expertise, payroll oversight with Gusto, and experience supporting audits in a