Accounting Manager

Greater Springfield Senior Services Inc.; Springfield (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Greater Springfield Senior Services Inc. is seeking a detail‑oriented Senior Accountant to manage the agency's fiscal functions, assist with audits, and maintain fixed asset records.

You will review A/P, A/R, GL entries, prepare monthly statements, coordinate with the finance director, and support year‑end reporting and payroll taxes. Bachelor's degree in accounting and supervisory experience are required.

Qualifications

• Bachelor's degree in accounting or related field required.
• Two years of supervisory experience preferred.

Responsibilities

• Review A/P, A/R, cash receipts, and general ledger entries for accuracy before posting.
• Post invoices and print batches.
• Perform general ledger audits/analyses and adjust journal entries as needed.
• Assist the Administration and Finance Director in preparing monthly financial statements for the Board.
• Audit petty cash and perform bank reconciliations.
• Maintain fixed asset records and oversee annual asset inventory.
• Prepare fixed asset reports from the accounting system.
• Coordinate with external auditors during annual audit and prepare supporting workpapers.
• Reconcile quarterly payroll tax reports and assist with tax filings.
• Conduct regular backups, updates, and maintenance of the accounting software.
• Year-end W-2 processing and liaising with ADP for revisions.
• Assist in recruiting and supervising the Accountant and Payroll/Assistant Accountant.

Education

Bachelor's degree in accounting

Supervisory experience

Job description

SUMMARY

Responsible for assisting in managing the fiscal functions of the agency, performing primary audit functions, and maintaining the fixed asset inventory and accounting software.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned as needed.

• Review A/P, A/R, cash receipts, and general ledger entries prior to posting for accuracy, post the invoices and print the batches
• Perform general ledger audits/analyses, review journal entries and adjust as necessary
• Assist the Administration and Finance Director in preparing monthly financial statements for the Board
• Audit petty cash when replenishment is needed
• Prepare all bank reconciliations, including reconciling to the check registers and G/L accounts
• Ensure all capital assets are tagged with an inventory control number and perform the annual inventory of fixed assets
• Maintain fixed asset records within the accounting software package and prepare fixed asset reports as needed
• Work with an independent auditing firm regarding the annual audit of accounts, prepare audit workpapers in all aspects of the general ledger functions and assist auditors as neededEnsure all reports to external entities are filed in a timely manner
• Audit and reconcile quarterly payroll tax reports
• Perform backups, updates, and maintenance of accounting software on a regular basis

• Audit year-end W-2 tax forms and year-end reports, and work with ADP for any revisions

• Bring cash deposits to the bank on a weekly basis when the Senior Accountant is unavailable.

• Recruit and hire the Accountant and Payroll/ Assistant Accountant, with assistance from the Administration & Finance Director, as deemed necessary
• Train and supervise the Accountant and Payroll/Assistant Accountant
• Complete performance reviews and supervisory meetings, including periodic check-ins and disciplinary meetings, if deemed necessary, of the Accountant and Payroll/Assistant Accountant
• Participate in the cross-training of job duties in the Fiscal Department and provide coverage in the absence of other Fiscal Department staff as needed

• Manage the fiscal department in the absence of the Administration & Finance Director
• Maintain various fiscal procedural manuals including Fiscal Department Procedures Manual, Accounting Manager's Job Manual, and the Fixed Assets manual
• Assist the Administration and Finance Director with special projects as needed

Education and Experience

• Bachelor's degree in related field with over three years of accounting experience
• Two years of supervisory experience preferred.