Accounting Manager

Greater Springfield Senior Services, Inc.; Springfield (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

Greater Springfield Senior Services, Inc. is seeking a Senior Accountant to manage the agency's fiscal functions, assist in auditing, and maintain fixed asset inventories. Responsibilities include GL review, bank reconciliations, and coordinating with an external auditing firm.

The role requires a Bachelor's degree in a related field with accounting experience and supervisory abilities. Strong Excel and accounting software skills are essential, with duties expanding to performance reviews and

Qualifications

• Bachelor’s degree in related field with 3+ years accounting experience.
• 2 years supervisory experience preferred.
• Strong English reading/writing and communication skills.
• Proficient in Windows, Word, Excel, Outlook and accounting software.

Responsibilities

• Review A/P, A/R, cash receipts, and general ledger entries prior to posting for accuracy; post invoices and print batches.
• Perform general ledger audits/analyses; review journal entries and adjust as necessary.
• Assist Finance Director in preparing monthly financial statements for the Board.
• Audit petty cash and perform bank reconciliations.
• Maintain fixed asset records and conduct annual asset inventory.
• Support annual external audit and prepare audit workpapers.
• Ensure timely filings to external entities and payroll tax reports.
• Oversee year-end W-2s and coordinate with ADP for revisions.
• Recruit, hire, and train Accountant and Payroll/Assistant Accountant; conduct performance reviews.

Skills

English proficiency

Communication

Time management

Auditing & reconciliation

Financial software use

Supervisory ability

Data entry/typing

Problem solving

Education

Bachelor’s degree in related field with 3+ years accounting experience

2 years supervisory experience preferred

Tools

Windows

Microsoft Word

Microsoft Excel

Microsoft Outlook

Accounting software

Job description

Responsible for assisting in managing the fiscal functions of the agency, performing primary audit functions, and maintaining the fixed asset inventory and accounting software.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following.Other duties may be assigned as needed.

• Review A/P, A/R, cash receipts, and general ledger entries prior to posting for accuracy, post the invoices and print the batches
• Perform general ledger audits/analyses, review journal entries and adjust as necessary
• Assist the Administration and Finance Director in preparing monthly financial statements for the Board
• Audit petty cash when replenishment is needed
• Prepare all bank reconciliations, including reconciling to the check registers and G/L accounts
• Ensure all capital assets are tagged with an inventory control number and perform the annual inventory of fixed assets
• Maintain fixed asset records within the accounting software package and prepare fixed asset reports as needed
• Work with independent auditing firm regarding annual audit of accounts, prepare audit work-papers in all aspects of the general ledger functions and assist auditors as needed
• Ensure all reports to external entities are filed in a timely manner
• Audit and reconcile quarterly payroll tax reports
• Perform backups, updates, and maintenance of accounting software on a regular basis
• Audit year-end W-2 tax forms and year-end reports, and work with ADP for any revisions
• Bring cash deposits to the bank on a weekly basis when the Senior Accountant is unavailable.
• Recruit and hire the Accountant and Payroll/ Assistant Accountant, with assistance from the Administration & Finance Director, as deemed necessary
• Train and supervise the Accountant and Payroll/Assistant Accountant
• Complete performance reviews and supervisory meetings, including periodic check-ins and disciplinary meetings, if deemed necessary, of the Accountant and Payroll/Assistant Accountant
• Participate in the cross-training of job duties in the Fiscal Department and provide coverage in the absence of other Fiscal Department staff as needed
• Manage the fiscal department in the absence of the Administration & Finance Director
• Maintain various fiscal procedural manuals including Fiscal Department Procedures Manual, Accounting Manager’s Job Manual, and the Fixed Assets manual
• Assist the Administration and Finance Director with special projects as needed

SUPERVISORY RESPONSIBILITIES

This job has supervisory responsibilities over the Accountant and the Payroll/Assistant Accountant.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• Bachelor’s degree in related field with over three years of accounting experience
• Two years of supervisory experience preferred.

Core Competencies

• Must be able to read and write English effectively
• Ability to communicate effectively both verbally and in writing
• Basic typing skills (45 wpm)
• Usual office skills and ability to multi-task and operate office equipment including fax, computer, copier and printer
• Good computer skills including working knowledge of Windows, Word, Excel and Outlook
• Proficient use of an adding machine
• Ability to add, subtract, multiply and divide in all units of measure
• Excellent problem-solving skills
• Good time management and organizational skills
• Ability to work under pressure, with multiple interruptions and meet deadlines
• Familiarity with an accounting software package in use by the agency considered advantageous
• Ability to audit and reconcile computer spreadsheets and reports

All employees are expected to pursue and/or enhance personal Cultural Competence through education, training and an openness to understanding all cultures.

Certifications, Licenses, Registrations

• Satisfactory SORI, CORI, SAMs GSA, Mass Health Exclusion list, and OIG checks

PHYSICAL/MENTAL DEMANDS AND WORK ENVIRONMENT

• While performing the duties of this job, the employee is regularly required to sit, stand, talk, hear, walk or move around the agency, bend, and drive or arrange transportation (as needed to attend meetings or trainings).The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms.
• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Must be able to operate a keyboard 80% of the time.
• Ongoing mental capabilities needed include strong organizational, analytical and problem-solving skills

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• The noise level is often moderate and distracting
• Hours of work are subject to change based on the needs of the organization.
• Available to work between the hours of 8:00 am and 5:00 pm, Monday through Friday