Accounting Manager

Rubber & Specialties, Inc; Pensacola (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance (single, 100% paid)

401(k) with employer match up to 6%

Profit sharing (after 1 year)

Life & disability insurance (100% paid

Paid vacation & sick leave

Job summary

Rubber & Specialties, Inc. in Pensacola, FL seeks an Accounting Manager to own the integrity of financial records across five branches. This hands-on role oversees month-end close, GAAP-compliant reporting, tax and audit duties, and payroll/benefits HR administration.

You will lead a two-person team, ensure accurate financial statements, supervise bank reconciliations, and coordinate with ownership to deliver timely insights and compliant operations.

Qualifications

• Familiarity with full-cycle accounting and financial operations.
• Supervisory experience a plus.
• Proficiency with accounting software and Excel; ADP/payroll experience a plus.
• Strong attention to detail, organization, and the ability to manage multiple deadlines independently.
• Notary, or willingness to become one, a plus.

Responsibilities

• Oversee GAAP-compliant financial reporting and month-end close.
• Supervise a two-person accounting team across five branches.
• Administer payroll, benefits, and HR records.
• Ensure sales and other tax filings and audits are compliant.
• Coordinate with ownership to provide financial insights and support.

Skills

Full-cycle accounting

Supervisory experience

ADP payroll

Excel proficiency

Attention to detail

Notary (plus)

Tools

ADP Payroll

Job description

Full-time·Monday–Friday, 40 hours/week·Reports to Ownership

The Role

The Accounting Manager owns the integrity of the company's financial records and leads the day-to-day accounting function across all five branches. This is a hands-on management role accountable for three things: accurate, on-time financial reporting; complete tax and audit compliance; and reliable payroll, benefits, and HR administration. It includes supervising a two-person accounting team and serving as the accounting resource for every branch.

Key Result Areas

1.Financial Reporting & Accounting Operations

The books are accurate, reconciled, GAAP-compliant, and closed on time — giving ownership a dependable picture of the company's financial position.

• Financial statements, schedules, and reports are complete, balanced, and GAAP-compliant every period
• The general ledger, chart of accounts, and journal entries reflect the company's true financial position
• All bank accounts are reconciled and cash balances monitored; transfers, wires, and deposits are handled accurately and on time
• Payables stay current and paid on schedule, with a clean aged-payables position
• Receivables are reviewed regularly, bad debt is identified and reported, and vendor/customer records stay accurate
• Required statistical reporting (US Census Bureau and other quarterly, annual, and 5-year surveys) is filed accurately and on time
• The two-person accounting team is supervised, developed, and backstopped when coverage is needed, and all five branches receive dependable accounting support

2.Tax, Audit & Regulatory Compliance

Every filing, payment, and audit obligation is met on time, and the company passes audits cleanly — no penalties, no unmanaged exposure.

• Sales tax is filed and paid accurately across all monthly, quarterly, and annual cycles, with schedules kept current
• Estimated tax payments are made accurately and on time to the appropriate agencies
• All audits — annual CPA audit, sales tax, workers' comp, IRS, and retirement — are managed to clean, timely completion
• The company stays compliant with Department of Labor and other applicable regulations
• General insurance policies are reviewed, kept current, and paid so coverage never lapses

3.Payroll, Benefits & HR Administration

Employees are paid accurately and on time, and benefits and HR records stay correct, compliant, and clearly communicated.

• Payroll is prepared and submitted to ADP accurately and on schedule, and employee information is distributed correctly
• Employee records — new hires, changes, and separations — are entered and maintained accurately
• Health, flexible spending, life, disability, and other benefits are administered so employees have accurate coverage and clear information
• 401(k) and profit share plans are administered with accurate, timely reporting, with this role serving as the plan point of contact
• Plus special projects and administrative duties as assigned.

Qualifications & Skills

• Familiarity with full-cycle accounting and financial operations
• Supervisory experience a plus
• Proficiency with accounting software and Excel; ADP/payroll experience a plus
• Strong attention to detail, organization, and the ability to manage multiple deadlines independently
• Notary, or willingness to become one, a plus
• Health insurance: single coverage, 100% paid, plus a flex card (currently $1,250 single coverage) for copays, medical bills, and prescriptions
• 401(k): eligible after one year — dollar-for-dollar match up to 6%
• Profit share: after one year (varies with annual profit, 100% paid)
• Life & disability (Guardian): coverage varies by position, 100% paid
• Vacation & sick leave: 5 days vacation / 5 days sick the first year (prorated from start date); 10 days vacation / 5 days sick after one full year; 15 days vacation after 10 years