Accounting Manager

Ledgent Finance & Accounting; Palo Alto (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Ledgent Finance & Accounting is seeking an experienced Accounting Manager to oversee the day-to-day finance and accounting operations of a growing law firm. You will drive core accounting functions, improve processes, and support strategic initiatives.

You will manage AR/AP and trust accounting, supervise staff, partner with external CPAs, and ensure strong internal controls while reporting to senior leadership in a fast-paced environment.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum of five years of accounting experience within a law firm.

Responsibilities

• Oversee accounts receivable, billing and collections including prebills, revisions, invoicing and aging reports.
• Manage full accounts payable cycle: vendor maintenance, invoice processing, approvals, payments and credit card administration.
• Maintain responsibility for trust accounting activities and ensure compliance and accuracy.
• Manage banking relationships, monitor cash flow and account balances, process wire transfers and deposits, oversee partnership accounting.
• Develop and maintain understanding of accounting processes and internal controls; identify process improvements and strengthen controls.
• Coordinate with external CPA for month-end close, financial reporting and tax requirements.
• Establish, enhance, and document financial policies, procedures and internal controls, including budgeting and forecasting.

Skills

Trust accounting

Legal billing

Financial controls

Process improvement

Team leadership

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Time & Billing Systems

QuickBooks

Job description

We are seeking an experienced Accounting Manager to oversee the day-to-day finance and accounting operations of a growing Law Firm. The Accounting Manager will play a key role in managing core accounting functions, improving financial processes, and supporting strategic initiatives.

Key Responsibilities

• Oversee all aspects of accounts receivable, billing and collections, including prebills, revisions, invoicing, e-billing, write-offs and aging reports
• Manage the full accounts payable cycle, including vendor maintenance, invoice processing, approvals, payments, and credit card administration
• Maintain responsibility for trust accounting activities, while ensuring compliance and accuracy
• Manage banking relationships, monitor cash flow and account balances, process wire transfers and deposits, and oversee partnership accounting activities
• Develop and maintain a comprehensive understanding of the organization's accounting and finance processes, including work performed by external accounting partners, to identify process improvement opportunities and strengthen controls
• Partner with the external CPA firm to support month-end close activities, prepare operational financial reporting, and coordinate tax-related requirements
• Establish, enhance, and document financial policies, procedures, and internal controls, including budgeting, forecasting, and financial planning processes

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Minimum of five years of accounting experience within a law firm

Skills & Knowledge

• Advanced proficiency with QuickBooks and experience with legal services time and billing systems
• Demonstrated experience managing a full legal billing cycle, including electronic billing
• Experience with, or the ability to quickly learn, trust accounting and applicable trust accounting regulations
• Proven ability to lead process improvements and technology implementations
• Strong analytical, organizational, and problem-solving skills
• High level of integrity, judgment, discretion, and professionalism
• Ability to effectively supervise, mentor, and collaborate with administrative and support staff

Preferred Attributes

• Strong understanding of internal controls, financial reporting, budgeting, and forecasting
• Ability to thrive in a hands-on environment while balancing strategic and operational responsibilities

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.