Accounting & HR Coordinator

Resource Options, Inc.; Needham (MA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Career growth opportunities

Health insurance

401(k) with company match

Bonus programs

Paid time off

Professional development programs

Job summary

Resource Options, Inc. in the New England area seeks an Accounting & HR Coordinator to support a diverse range of finance and HR tasks, including monthly client invoicing, payroll, cash management, recruitment, onboarding, and HR administration.

You will work with employees and leadership across the organization to drive accurate financials and effective HR processes. The role blends accounting, HR, and administrative duties with strong growth opportunities, requiring attention to detail and the

Qualifications

• Bachelor's degree in Accounting or a related field.
• 4 years of progressive experience pertaining to finance, accounting, and human resources within a professional services organization.
• Experience with financial recordkeeping, processing invoices, payroll administration, and maintaining employee files.
• Strong organizational, time management, and personal communication skills.
• Ability to balance competing priorities, shift focus efficiently, and manage workflows without compromising quality.
• Strong computer and IT systems knowledge and proficiency in Microsoft Office programs, including Word, Outlook, PowerPoint, and Excel.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Must be a team player and able to work independently.
• Ability to multitask, work well under pressure, and adapt to changing deadlines and schedules.

Responsibilities

• Prepare monthly client invoices
• Process payroll on a bi-weekly basis
• Manage vacation and sick time accruals
• Facilitate cash management activities, apply customer payments, and perform bank reconciliations
• Assist with fixed asset inventory tracking
• Assist with the development and updating of financial management policies and standard operating procedures
• Coordinate recruitment activities, including posting and maintaining job requisitions, corresponding with candidates, and scheduling interviews
• Manage pre-employment activities, including ordering background checks, scheduling drug and medical screens, and supporting the onboarding process
• Maintain accurate HR records
• Provide administrative support to the HR department, including scheduling medical surveillance appointments, creating department forms and templates, HRIS data entry, filing, and posting documents to the corporate intranet
• Respond to internal and external financial and HR inquiries via telephone and email
• Assist with miscellaneous financial and HR-related projects and duties as required

Skills

Attention to detail

Time management

Communication

Team player

Multitasking

Organizational skills

Education

Bachelor's degree in Accounting or related field

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Job description

Join a Growing Team as an Accounting & Human Resources Coordinator! Are you a detail-oriented professional with experience in accounting and human resources? We are seeking an experienced and motivated Accounting & Human Resources Coordinator to join their growing team and support a diverse range of finance and human resource functions. This is an exciting opportunity for a professional looking to play a key role in monthly client invoicing, payroll, cash management, recruitment, onboarding, and HR administration while collaborating with employees and leadership across the organization. The ideal candidate will enjoy a mix of accounting, human resources, administrative responsibilities, and opportunities for career growth.

Responsibilities

• Prepare monthly client invoices
• Process payroll on a bi-weekly basis
• Manage vacation and sick time accruals
• Facilitate cash management activities, apply customer payments, and perform bank reconciliations
• Assist with fixed asset inventory tracking
• Assist with the development and updating of financial management policies and standard operating procedures
• Coordinate recruitment activities, including posting and maintaining job requisitions, corresponding with candidates, and scheduling interviews
• Manage pre-employment activities, including ordering background checks, scheduling drug and medical screens, and supporting the onboarding process
• Maintain accurate HR records
• Provide administrative support to the HR department, including scheduling medical surveillance appointments, creating department forms and templates, HRIS data entry, filing, and posting documents to the corporate intranet
• Respond to internal and external financial and HR inquiries via telephone and email
• Assist with miscellaneous financial and HR-related projects and duties as required

Qualifications

• Bachelor's degree in Accounting or a related field
• 4 years of progressive experience pertaining to finance, accounting, and human resources within a professional services organization
• Experience with financial recordkeeping, processing invoices, payroll administration, and maintaining employee files
• Strong organizational, time management, and personal communication skills
• Ability to balance competing priorities, shift focus efficiently, and manage workflows without compromising quality
• Strong computer and IT systems knowledge and proficiency in Microsoft Office programs, including Word, Outlook, PowerPoint, and Excel
• Strong attention to detail and ability to manage multiple tasks and deadlines
• Must be a team player and able to work independently
• Ability to multitask, work well under pressure, and adapt to changing deadlines and schedules

Preferred Qualifications

• Experience working within an architecture, engineering, construction (A/E/C), environmental consulting, or other professional services organization
• Experience using Deltek Vantagepoint
• Experience using Paylocity
• Experience supporting both accounting and human resources functions
• Experience developing or updating financial policies and standard operating procedures

Perks & Benefits

• Opportunity for career growth and professional advancement
• Blue Cross/Blue Shield medical insurance
• Delta Dental insurance
• Blue Cross 20/20 Vision plan
• 401(k) plan with a company match
• Profit-sharing retirement plan
• Performance and year-end bonus programs
• Group life insurance
• Short and long-term disability insurance
• Travel-accident insurance
• Professional development programs
• Additional company benefits

Pay Range: $60,000 - $70,000 annually

Now in our 4th decade, Resource Options, Inc. ("ROI") partners with Design, Construction, Environmental, and Real Estate professionals to help them identify great opportunities within their area of expertise. With offices throughout New England, New York and New Jersey, ROI seeks candidates interested in rewarding careers with companies serving the natural and built environments. Representative positions include carpenters, electricians, laborers, pipefitters, plumbers, OSHA 40 technicians, CDL drivers, lab pack chemists, HEO's, w/ww operators, analytical chemists, environmental scientists, safety professionals, land surveyors, M/E/P engineers, civil, structural and geotechnical engineers, architects and interior designers, project managers, estimators, superintendents, OPM representatives, property managers, facility maintenance technicians and more.

ROI intends to provide a safe and drug-free work environment for our employees and our clients; as such you may be required to take a pre-employment drug screen before beginning employment.

If you value an honest day's work and take pride in what you do, we want to work with you.

ROI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability #MSHEA