Accounting Data Specialist I - 003652

University of South Alabama; Mobile (AL); Presencial; USD 42.000 - 62.000; Jornada completa

Descripción de la vacante

The University of South Alabama's Central Utilities department is seeking an Accounting Data Specialist I to support day-to-day financial and accounting functions. This role reports to both Central Utilities and Facilities Accounting and collaborates across departments.

Responsibilities include updating Kronos time, processing EPAFs, submitting invoices via Concur, and handling vendor documentation and purchase orders. Regular, full-time on Main Campus.

Formación

• High school diploma or equivalent with three years of financial reporting experience.
• Equivalent education/experience may be considered.

Responsabilidades

• Serves in a dual reporting role to Central Utilities and Facilities Accounting for day-to-day and financial functions.
• Backs up Accounting Data Specialist I for Grounds and Maintenance tasks.
• Updates employee time in Kronos and ensures entries are ready for Manager review.
• Completes and submits reassigned labor forms for cross-department projects to payroll.
• Submits invoices for payment via Concur and processes purchase orders.
• Maintains vendor and personnel documents and handles EPAF and requisition activities.

Conocimientos

Financial reporting

Educación

High School Diploma or equivalent

Herramientas

Kronos

Concur

EPAFs

Descripción del empleo

Posting Details

Position Information

Position Number: 003652

Position Title: Accounting Data Specialist I - 003652

Division: Finance and Administration

Department: 173740 - Central Utilities

Minimum Qualifications

High school diploma or equivalent and three years of financial reporting experience. An equivalent combination of education and experience may be considered.

Job Description Summary

The University of South Alabama’s department of Central Utilities is seeking to hire an Accounting Data Specialist I. Interested candidates should apply to be considered.

Essential Functions

• Serves in a dual reporting role to the Central Utilities and Facilities Accounting departments for all day-to-day functions and finance/accounting functions.
• Serves in a backup capacity to the Accounting Data Specialist I positions for both Grounds and Maintenance.
• Updates employee time in Kronos.
• Verifies all entries in Kronos are ready for submission by Manager.
• Completes and submits reassigned labor forms for employee time that is chargeable to other departments or projects to payroll.
• Maintains appropriate documents in personnel files.
• Enters separation notices as required.
• Completes Electronic Personnel Action Forms (EPAFs) and Personnel Requisitions as needed.
• Completes new hire paperwork and submits to Risk Management.
• Completes and submits timesheets for temporary employees to appropriate agencies.
• Verifies invoices and submits for payment through Concur.
• Submits requisitions for purchase orders.
• Maintains documents in vendor files.
• Prints and assigns work orders from TMA to the appropriate staff.
• Edits and closes work orders with a completion date once work has been completed.
• Inputs new work orders as needed by the department.
• Submits FUPLOAD to Business Office for transfer of funds for expenses incurred by the department on behalf of other departments.
• Acts as proxy for Concur reports.
• Reviews monthly budget status reports.
• Enters Property Control Forms for items to be sent to Property Department.
• Maintains copies of bid contracts as related to the department.
• Prepares bid specifications to be submitted to purchasing.
• Answers telephone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies: 1

Job Open Date: 10/23/2026

Open Until Filled: Yes

Working Days

Monday - Friday

Working Hours

8:00 a.m. - 5:00 p.m.

Job Location

Main Campus

Full-time or Part-Time

Full Time

Regular or Temporary

Regular