Accounting Data Entry and Office Assistant

Phillips Sign and Lighting, Inc.; Harrison Charter Township (MI); Presencial; USD 34 000 - 42 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health Insurance

Dental & Vision

401(k) with match

Direct deposit weekly pay

Paid time off

Resumo da oferta

Phillips Sign and Lighting, Inc. is seeking an Accounts Payable / Receivable Data Entry & Office Assistant to support accounting, sales, and service teams. The role emphasizes accurate data entry for AP/AR and offers essential clerical duties to keep daily operations running smoothly.

The ideal candidate has strong attention to detail, experience in AP/AR and data entry, and proficiency with MS Office. This position is on-site in Michigan and includes benefits.

Qualificações

• High school diploma or equivalent; additional clerical or accounting training is a plus.
• Previous experience in accounts payable, accounts receivable, data entry, bookkeeping is required.
• Strong attention to detail and a commitment to accurate data entry.
• Ability to enter and maintain information consistently, efficiently, and with a high degree of accuracy.
• Strong organizational skills and the ability to manage multiple tasks and prioritize effectively.
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook) and database systems. Experience with Sage Accounting and Zoho CRM a plus.
• Strong verbal and written communication skills with a professional and friendly demeanor.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities in a fast-paced office environment.

Responsabilidades

• Accounts Payable/Receivable & Data Entry: Enter accounts payable and accounts receivable information accurately and in a timely manner.
• Maintain accurate financial records, invoices, payment information, and account data.
• Review entered information for completeness and accuracy, identifying and correcting errors as needed.
• Maintain organized and up-to-date records within company accounting and database systems.
• Handle financial and customer information with care and attention to detail.
• Administrative & Office Support: Provide clerical support to the Sales, Service, and Accounting departments, including answering phone calls, responding to emails.
• Maintain accurate records of sales opportunities, service requests, work orders, and customer interactions using our internal database system.
• Communicate professionally with customers to gather necessary information, provide updates, and respond to questions or concerns.
• Assist with general office tasks and other administrative responsibilities as needed.
• Adapt to changing priorities while maintaining accuracy and organization.

Conhecimentos

Accounts payable

Accounts receivable

Data entry

Attention to detail

Microsoft Office

Communication

Formação académica

High school diploma

Accounting training

Ferramentas

Sage Accounting

Zoho CRM

Descrição da oferta de emprego

Accounts Payable / Receivable Data Entry & Office Assistant

Phillips Sign & Lighting is seeking a detail-oriented and organized Accounts Payable / Receivable data entry & Office Assistant to support our accounting, sales, and service departments.

The primary focus of this position is accurate and timely data entry for accounts payable and accounts receivable. The ideal candidate takes pride in their work, maintains a high level of accuracy, and understands the importance of reliable financial records. In addition to accounting-related data entry, this role provides essential administrative support to our sales and service teams, helping keep daily office operations running smoothly.

Responsibilities

Accounts Payable/Receivable & Data Entry

• Enter accounts payable and accounts receivable information accurately and in a timely manner.
• Maintain accurate financial records, invoices, payment information, and account data.
• Review entered information for completeness and accuracy, identifying and correcting errors as needed.
• Maintain organized and up-to-date records within company accounting and database systems.
• Handle financial and customer information with care and attention to detail.

Administrative & Office Support

• Provide clerical support to the Sales, Service, and Accounting departments, including answering phone calls, responding to emails.
• Maintain accurate records of sales opportunities, service requests, work orders, and customer interactions using our internal database system.
• Communicate professionally with customers to gather necessary information, provide updates, and respond to questions or concerns.
• Assist with general office tasks and other administrative responsibilities as needed.
• Adapt to changing priorities while maintaining accuracy and organization.

Requirements

• High school diploma or equivalent; additional clerical or accounting training is a plus.
• Previous experience in accounts payable, accounts receivable, data entry, bookkeeping is required.
• Strong attention to detail and a commitment to accurate data entry.
• Ability to enter and maintain information consistently, efficiently, and with a high degree of accuracy.
• Strong organizational skills and the ability to manage multiple tasks and prioritize effectively.
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook) and database systems. Experience with Sage Accounting and Zoho CRM a plus.
• Strong verbal and written communication skills with a professional and friendly demeanor.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities in a fast-paced office environment.

Benefits

• Paid Time Off, including major holidays.
• Bereavement Leave
• Health Insurance
• Dental and Vision Coverage Available at Group Rates
• $10,000 Life Insurance, with the Option to Purchase Additional Coverage Without a Physical
• Employee Assistance Program
• Flexible Spending Account
• Direct deposit weekly pay
• 401(k) with up to a 4% Employer Match on a 5% Employee Contribution (Safe Harbor Plan Starts after 1 Year)