Accounts Payable Specialist

Vode Lighting; Sonoma (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Vode Lighting, located in Sonoma, California, is seeking a detail-oriented Accounts Payable professional to manage invoices and vendor relations. The ideal candidate will have strong QuickBooks skills, be well-organized, and possess excellent communication abilities.

This position offers a competitive salary and benefits within a dynamic company that values growth and teamwork. Candidates should be flexible and able to tackle diverse tasks. Join us in a thriving and exciting industry!

Qualifications

• Top notch QuickBooks skills required.
• Experience with outside payroll system(s) is a plus.
• Detail oriented with strong organizational & mathematical skills.

Responsibilities

• Route invoices to appropriate departments to secure coding and approval.
• Create credit card charges report for management review.
• Assist with annual CPA Review, including generating reports.

Skills

QuickBooks

Microsoft Office

Organizational skills

Communication skills

Mathematical skills

Education

Four years of related experience in Accounts Payable

Tools

Fishbowl Inventory

Job description

Vode Lighting is an architectural lighting design company specializing in high‑end linear fixtures. We are looking for someone who has a strong work ethic, works well with others, works well individually and in teams and is highly self‑motivated. This is a good opportunity with room for growth in an exciting industry and a fun company.

Job Description

Responsibilities:

• Route invoices to appropriate departments to secure proper coding and approval, respond to all vendor and employee inquiries regarding invoices, check requests, and payment status.
• Create credit card charges report for management review.
• Assist with annual CPA Review, including generating reports and pulling/re‑filing documentation.
• Maintain vendor information keeping it up to date and that a current W‑9 is on file.
• Create and maintain all vendor files as part of an organized system, including weekly filing and annual archiving.
• Provide accurate and timely research of monthly statement items resolve discrepancies.
• Run errands as needed, such as occasional trips to post office, or office supply store.
• Maintain various contract files and update as necessary.

Requirements:

• Top notch QuickBooks skills required. Experience with Fishbowl Inventory a plus.
• Experience working with outside payroll system(s) a plus.
• Clear understanding of accounting concepts and terms.
• Detail oriented with strong organizational & mathematical skills.
• Thorough knowledge of Microsoft operating environment and Microsoft Office: Outlook, Word, and most importantly Excel.
• Strong organizational and communication skills.
• Must have excellent written and oral communication skills.
• Detail‑oriented with ability to multi‑task and prioritize.
• Flexible and willing to take on any task; desire and ability to handle a wide range of tasks and requests.
• Ability to use logic and reasoning to identify solutions to problems.
• Ability to work independently and to interact positively with diverse individuals at all levels of the company.
• Cross train/assist in all positions (A/R; Invoicing, Payroll).

Qualifications

• Four (4) years of related experience, or equivalent combination of education and experience in a high‑volume Accounts Payable setting.
• Must be well‑organized and detail‑oriented with the ability to work within constantly changing priorities with enthusiasm.

Benefits

We offer the opportunity to work for a young, fast growing company, including a competitive salary and benefits package.

All your information will be kept confidential according to EEO guidelines.