Accounting Coordinator - Inventory & Billing Support

Compass Group USA; Gainesville (FL); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off (varies by site/state

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Personal Leave

Job summary

Compass Group USA is seeking an Accounting Coordinator in Gainesville, FL, on a Tuesday-Saturday schedule with Saturdays work-from-home. You will act as the financial backbone, supporting OCS and Vending operations and ensuring accurate reporting across warehouse, field, and administrative teams.

The role emphasizes precision, problem-solving, and collaboration, with opportunities to contribute to audits and process improvements while maintaining sensitive financial data and internal controls.

Qualifications

• Associate degree in Accounting, Finance, Business, or related field preferred (equivalent experience considered).
• 1-3 years of experience in accounting, AP/AR, reconciliation, or operational support preferred.
• Proficiency in Microsoft Excel, including basic formulas, pivot tables, and VLOOKUP.
• Comfort working with vending technology, credit card readers, and basic equipment troubleshooting.
• Strong communication and interpersonal skills, with the ability to collaborate across warehouse, field, and administrative teams.
• Exceptional organizational skills and attention to detail.
• Ability to analyze data, solve problems, and work independently in a deadline-driven environment.

Responsibilities

• Perform detailed warehouse and inventory reconciliations across OCS and Vending operations.
• Review, validate, and maintain financial records to support accurate, timely reporting.
• Investigate cash shortages/overages, inventory variances, and warehouse discrepancies — partnering with operations to find root causes and solutions.
• Create customer orders and process invoices; support accounts receivable through payment tracking, reconciliations, and follow-up.
• Assist with accounts payable functions, ensuring transactions are properly documented per company policy.
• Execute and maintain product pricing updates for OCS and Vending categories.
• Troubleshoot vending machines with credit card readers; coordinate installations, removals, and service requests with field and technical teams.
• Partner daily with warehouse personnel, route drivers, and field operations to resolve cash handling, billing, inventory, and equipment issues.
• Complete data entry, maintain documentation, and support internal and external audit activities.
• Safeguard sensitive financial data and ensure compliance with internal controls and policies.

Skills

Excel proficiency

Accounting basics

Reconciliation experience

Attention to detail

Education

Associate degree in Accounting

Job description

Compass Group USA is seeking an Accounting Coordinator in Gainesville, FL, on a Tuesday-Saturday schedule with Saturdays work-from-home. You will act as the financial backbone, supporting OCS and Vending operations and ensuring accurate reporting across warehouse, field, and administrative teams.

The role emphasizes precision, problem-solving, and collaboration, with opportunities to contribute to audits and process improvements while maintaining sensitive financial data and internal controls.