Accounting Coordinator

Rinke Noonan, Ltd.; Saint Cloud (MN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Health Savings Account (HSA)

Dental insurance

Life insurance

Long-term disability insurance

Telehealth Services

Employee Assistance Program (EAP)

Profit Sharing Plan

401(k) Retirement Plan

Paid Time Off (PTO)

Paid holidays

Professional development opportunities

Job summary

Rinke Noonan, Ltd. in Minnesota is seeking an Accounting Coordinator to support accurate, timely accounting transactions and provide responsive administrative support to our accounting team, attorneys, and clients.

Reporting to the Director of Operations, the Accounting Coordinator works under the Accounting Lead’s direction and partners with the Accounting Generalist to complete assigned accounting and administrative processes, including client payments, deposits, and billing-related tasks.

Qualifications

• Professional office or administrative experience, or equivalent practical training sufficient to perform the role.
• Comfort with basic bookkeeping concepts, numerical information, and accurate data entry; prior bookkeeping or accounting support experience is preferred.
• Proficiency with Microsoft Office, especially Excel and Word, and accurate typing and computer skills.
• Strong attention to detail, including checking work, maintaining supporting records, and following approval and confidentiality requirements.
• Strong organization and follow-through, including meeting recurring deadlines and managing routine and time-sensitive requests.
• Clear communication and client-service skills, including asking clarifying questions and raising concerns directly and respectfully.
• Practical problem-solving skills, including recognizing discrepancies, following procedures and obtaining help when needed; and
• Integrity, reliability, teamwork, and a demonstrated willingness to receive feedback, learn from mistakes, and develop new skills.

Responsibilities

• Process client payments, cash receipts, and deposits accurately and on schedule; record transactions and maintain supporting records; elevate exceptions promptly.
• Complete off-cycle prebills, invoices, notices, and billing support activities after training; maintain client/matter information and billing details.
• Provide timely, accurate assistance to attorneys, staff, and clients on payments, invoice-copy requests, and routine accounting questions; manage shared billing communications.
• Maintain complete, organized transaction records; follow documented procedures and contribute to process documentation and backup coverage.

Skills

Office/Administrative experience

Bookkeeping basics

Excel & Word proficiency

Attention to detail

Organization & follow-through

Communication & client service

Problem-solving

Integrity & teamwork

Tools

QuickBooks Online

Practice-management/billing systems

Job description

Rinke Noonan is seeking an Accounting Coordinator to support accurate, timely accounting transactions and provide responsive administrative support to our accounting team, attorneys, and clients.

For nearly 60 years, Rinke Noonan has built a strong reputation for sophisticated legal work, trusted client relationships, and a collaborative, team-oriented culture. We are looking for a detail-oriented professional who enjoys hands-on work, learning new processes, and helping colleagues work effectively together.

This role includes client payment processing, deposits, cost-advance checks, billing support, and accounting records. The successful candidate will bring attention to detail, professionalism, and a willingness to learn. The position offers the opportunity to build accounting skills through practical training, feedback, and progressively assigned responsibilities.

Role Structure

Reporting to the Director of Operations, the Accounting Coordinator works under the Accounting Lead’s technical direction and partners with the Accounting Generalist to complete assigned accounting and administrative processes.

Position Responsibilities

The Accounting Coordinator is accountable for four primary areas:

• Client Receipts and Transaction Processing: Process client payments, cash receipts, and deposits accurately and on schedule. Record transactions in the appropriate systems, maintain supporting records, apply approved procedures, and identify discrepancies for review. Follow required authorization and verification steps and elevate exceptions promptly.
• Billing and File Administration: Complete assigned off-cycle prebills and invoices, notices, and billing support activities after training. Maintain client and matter information, approved billing details, and prebill notes; open or reopen files as assigned. Record assigned electronic transaction charges and coordinate questions or corrections with the Accounting Generalist.
• Client and Internal Accounting Service: Provide timely, accurate assistance to attorneys, staff, and clients on payments, invoice-copy requests, and routine accounting questions. Monitor shared billing communications, identify the appropriate response or owner, and follow through on assigned requests. Protect confidential information and route billing disputes, complex questions, and policy exceptions to the appropriate team member.
• Accounting Records and Team Support: Maintain complete, organized transaction records and follow documented procedures, checklists, and quality checks. Contribute to process documentation and backup coverage as trained. Ask questions when instructions are unclear, take ownership of errors and corrections, and communicate deadlines, workload constraints, and improvement opportunities promptly.

Qualifications

We are particularly interested in detail-oriented professionals who enjoy organized work, helpful client service, and learning new systems and processes as part of a collaborative team.

Candidates should have:

• Professional office or administrative experience, or equivalent practical training sufficient to perform the role;
• Comfort with basic bookkeeping concepts, numerical information, and accurate data entry; prior bookkeeping or accounting support experience is preferred;
• Proficiency with Microsoft Office, especially Excel and Word, and accurate typing and computer skills;
• Strong attention to detail, including checking work, maintaining supporting records, and following approval and confidentiality requirements;
• Strong organization and follow-through, including meeting recurring deadlines and managing routine and time-sensitive requests;
• Clear communication and client-service skills, including asking clarifying questions and raising concerns directly and respectfully;
• Practical problem-solving skills, including recognizing discrepancies, following procedures and obtaining help when needed; and
• Integrity, reliability, teamwork, and a demonstrated willingness to receive feedback, learn from mistakes, and develop new skills.

Law-firm or professional-services experience and familiarity with QuickBooks Online or practice-management and billing systems are preferred. Training will support the development of firm-specific accounting and administrative skills.

Professional Approach and Values

Rinke Noonan values professionalism, development and growth, teamwork, service, and transparent communication. The Accounting Coordinator should model these values through reliable work, helpful service and collaboration, and respectful relationships. The role calls for composure under pressure, openness to learning, and the confidence to identify errors or risks promptly while respecting established policies, reporting relationships, and decision authority.

Compensation and Benefits

Compensation: Competitive and commensurate with experience

Pay Range: $20 to $25 per hour

Compensation will reflect relevant office and bookkeeping experience, demonstrated skills, relevant industry knowledge, and the responsibilities of the position.

Rinke Noonan offers a competitive benefits package, including:

• 100% employer-paid health insurance for employee-only coverage and an employer-funded Health Savings Account (HSA);
• Dental insurance, employer-paid life insurance, and employer-paid long-term disability insurance;
• Kavira Telehealth Services and an Employee Assistance Program (EAP);
• Profit Sharing Plan and 401(k) Retirement Plan; and
• Paid Time Off (PTO), paid holidays, and professional development opportunities.