Legal Assistant - Commercial Real Estate Transactions

Rinke Noonan, Ltd.; Saint Cloud (MN); Hybrid; USD 27,000 - 32,000; Full time

Benefits offered by this job

Health insurance

HSA

Life insurance

Long-term disability insurance

EAP

Profit sharing

401(k)

PTO

Paid holidays

Job summary

Rinke Noonan seeks a detail-oriented Legal Assistant to support a busy commercial real estate and business transactions team. You will manage documents, calendars, and communications while ensuring accuracy and professionalism.

Experience is preferred but training is available for strong administrative candidates with solid tech skills and a client-service mindset. This in-office role emphasizes collaboration and efficiency in a fast-paced environment.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Excellent grammar, spelling, proofreading, and document-formatting skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Word and Outlook and the ability to learn and effectively use other technology.
• Ability to manage multiple assignments, priorities, and deadlines.
• Initiative, good judgment, and a willingness to take ownership of responsibilities.
• Dependability, responsiveness, and consistent follow-through.
• Professionalism and discretion in handling confidential client matters.
• Client-service mindset and the ability to communicate professionally with clients and other professionals.
• Ability to work independently while also functioning effectively as part of a team.

Responsibilities

• Provide administrative and document support to attorneys and paralegals on commercial real estate and business matters.
• Prepare, format, proofread, revise, and finalize legal documents and communications.
• Manage document production and ensure documents are accurate and ready for signature.
• Maintain organized client files both electronically and physically.
• Coordinate attorney calendars, meetings, deadlines, and scheduling matters.
• Monitor attorney email and voicemail communications as appropriate.
• Communicate professionally with clients, title companies, lenders, and other professionals.
• Prepare and organize signature packets, closing documents, and meeting materials.
• Coordinate document signatures, filing, and administrative aspects of transactions.
• Review documents for completeness, accuracy, and required information.
• Support transaction organization, closing preparation, and post-closing matters.
• Learn and use firm technology systems for document management, timekeeping, and e-signature.

Skills

Organizational skills

Attention to detail

Grammar and proofreading

Written and verbal communication

Microsoft Word

Microsoft Outlook

Time management

Initiative

Dependability

Professionalism

Client-service mindset

Teamwork

Tools

Microsoft Word

Outlook

Job description

Rinke Noonan is seeking a Legal Assistant to join our commercial real estate and business transactional practice.

This is a professional position for someone who is highly organized, dependable, detail-oriented, and comfortable working in a busy environment where priorities and deadlines can change quickly. The Legal Assistant will work closely with attorneys, paralegals, and other members of our transactional team and will play an important role in keeping client matters, documents, communications, and workflow organized and moving forward.

Prior law firm or professional office experience is preferred, but prior legal experience is not required. We are willing to train an exceptional candidate who demonstrates strong administrative and technology skills, professionalism, initiative, attention to detail, and a willingness to learn.

Position Responsibilities

The Legal Assistant will provide administrative and document support to attorneys and paralegals working on commercial real estate and business matters. Responsibilities include:

• Preparing, formatting, proofreading, revising, and finalizing legal documents, correspondence, and other materials;
• Managing document production and ensuring documents are accurate, properly formatted, and ready for signature or delivery;
• Maintaining organized and accurate electronic and physical client files;
• Assisting with opening, organizing, and closing client matters and maintaining matter information;
• Coordinating attorney calendars, meetings, appointments, deadlines, and other scheduling matters;
• Monitoring and assisting with attorney email, voicemail, and other communications as appropriate;
• Communicating professionally with clients, opposing counsel, title companies, lenders, governmental offices, and other professionals;
• Preparing and organizing signature packets, closing documents, client books, and materials for meetings and signing appointments;
• Coordinating document signatures, distribution, filing, recording, and other administrative aspects of transactions;
• Reviewing documents and files for completeness, accuracy, signatures, and required information;
• Assisting attorneys and paralegals with transaction organization, closing preparation, post-closing matters, and other client work;
• Learning and effectively using the firm’s document-management, timekeeping, electronic-signature, and other technology systems; and
• Providing additional administrative and project support as needed to help the transactional team manage multiple active matters efficiently.

The position requires someone who can manage competing priorities, anticipate needs, follow matters through to completion, and maintain accuracy and professionalism even during busy periods.

Qualifications

We are looking for a candidate who brings:

• Strong organizational skills and exceptional attention to detail;
• Excellent grammar, spelling, proofreading, and document-formatting skills;
• Strong written and verbal communication skills;
• Proficiency with Microsoft Word and Outlook and the ability to learn and effectively use other technology;
• The ability to manage multiple assignments, priorities, and deadlines;
• Initiative, good judgment, and a willingness to take ownership of responsibilities;
• Dependability, responsiveness, and consistent follow-through;
• Professionalism and discretion in handling confidential client matters;
• A client-service mindset and the ability to communicate professionally with clients and other professionals; and
• The ability to work independently while also functioning effectively as part of a team.

Prior experience in a law firm or another professional office environment is preferred. Experience in commercial real estate, business, banking, title, accounting, financial services, or another transactional or professional setting is beneficial but not required.

We place significant value on aptitude, initiative, technology skills, attention to detail, and the ability to learn. A candidate with strong skills in these areas may be successful in this position even without prior law firm experience.

Professional Development and Career Opportunity

Legal Assistants are an important part of our professional team and of the service we provide to our clients. The person hired for this position will work directly with experienced attorneys, paralegals, and legal assistants and will receive training in our practice, procedures, document preparation, client service, and technology.

As knowledge and experience develop, there are opportunities to take on more sophisticated responsibilities. For an employee with the interest and ability to advance, longer-term opportunities may include senior legal assistant, legal tech, paralegal, or other professional roles within the firm.

This is an in-office position. Legal Assistants work closely with attorneys, paralegals, and other members of the firm throughout the day, and in-person collaboration is an important part of the position.

Why Rinke Noonan

Rinke Noonan offers the opportunity to become part of an experienced professional team working on significant commercial real estate and business matters.

Our Legal Assistants work closely with attorneys and paralegals and have an important role in the day-to-day management of client matters. The position offers varied and challenging work, opportunities to develop new skills and responsibilities, and the ability to build a long-term career within an established full-service law firm.

Compensation and Benefits

Compensation: Competitive and commensurate with experience

Pay Range: $19.50–$23.00 per hour

Compensation will depend on experience, qualifications, demonstrated skills, and the level of responsibility appropriate for the person hired.

Rinke Noonan offers a competitive benefits package, including:

• 100% employer-paid health insurance for employee-only coverage;
• Employer-funded Health Savings Account (HSA);
• Employer-paid life insurance;
• Employer-paid long-term disability insurance;
• Employee Assistance Program (EAP);
• Profit Sharing Plan;
• 401(k) Retirement Plan;
• Paid Time Off (PTO);
• Paid holidays; and

About Rinke Noonan

For nearly 60 years, Rinke Noonan has served businesses, developers, property owners, lenders, municipalities, individuals, nonprofits, and other clients throughout the Upper Midwest.

Headquartered in St. Cloud, Rinke Noonan is a regional full-service law firm serving clients and handling matters throughout Minnesota, Wisconsin, Iowa, South Dakota and North Dakota. We combine sophisticated legal work with a collaborative, team-oriented working environment. Our commercial real estate and business attorneys handle a broad range of transactional matters, including real estate development, acquisitions and dispositions, leasing, financing, affordable housing, business formation and governance, mergers and acquisitions, business purchases and sales, and commercial agreements.

How to Apply

Candidates should submit a resume and cover letter to [e-mail].

All inquiries will be kept strictly confidential.