Accounting Coordinator

Kleen Test Products; Port Washington (WI); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) with employer match

Paid vacation time

Life and AD&D insurance

Job summary

Kleen Test Products in Port Washington, WI is seeking an Accounting Coordinator to support the Finance department with AP/AR processing, payroll support, and retail deductions management in a fast-paced manufacturing environment.

You will handle transactions, reconcile records, and collaborate with Sales, Customer Service, and Supply Chain to resolve deduction issues and improve cash flow. Proficiency in Excel and ERP systems is required to succeed in this role.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
• 2+ years of experience in accounting, accounts receivable/payable, deductions management, or related roles.
• Strong Microsoft Excel skills and proficiency with Microsoft Office applications.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving abilities.

Responsibilities

• Process and maintain AP and AR transactions.
• Distribute invoices for approval and prepare payments.
• Reconcile expenditure reports and maintain accounting records.
• Process cash applications and customer invoicing.
• Maintain vendor communications and resolve payment-related issues.
• Support payroll processing activities, including timekeeping and employment verifications.
• Assist with special projects and other accounting duties as assigned.
• Retail deductions management: investigate, track, and resolve customer deductions and chargebacks.
• Access retailer portals to dispute deductions and upload supporting documents.
• Collaborate with internal teams to gather documentation and validate deductions.
• Communicate with customer accounts payable regarding deduction disputes and balances.
• Follow up on unpaid invoices and deduction claims to maximize collections.
• Prepare reports and analysis of deduction activity for management review.
• Partner with Sales, Customer Service, Supply Chain, and Finance to identify root causes and reduce future deductions.

Skills

Analytical

Communication

Time management

Attention to detail

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

Excel

SYSPRO ERP

Microsoft Office

Job description

Location: Port Washington, WI The Accounting Coordinator supports the Finance department through a combination of accounts payable, accounts receivable, payroll support, and retail deductions activities. This role is responsible for processing financial transactions, maintaining accurate records, supporting internal and external customers, and actively recovering unauthorized customer deductions from major retail accounts. The ideal candidate is highly organized, analytical, customer-focused, and thrives in a fast-paced manufacturing environment.

What You'll Do

• Process and maintain AP and AR transactions.
• Distribute invoices for approval and prepare payments.
• Reconcile expenditure reports and maintain accounting records.
• Process cash applications and customer invoicing.
• Maintain vendor communications and resolve payment-related issues.
• Support payroll processing activities, including timekeeping, temporary labor reporting, employee data maintenance, and employment verifications.
• Assist with special projects and other accounting-related duties as assigned.
• Retail Deductions Management Investigate, track, and resolve customer deductions and chargebacks.
• Access retailer portals to dispute deductions and upload supporting documentation.
• Collaborate with internal teams to gather documentation and validate deductions.
• Communicate with customer accounts payable departments regarding deduction disputes and outstanding balances.
• Follow up on unpaid invoices and deduction claims to maximize collections.
• Prepare reports and analysis of deduction activity for management review.
• Partner with Sales, Customer Service, Supply Chain, and Finance teams to identify root causes and reduce future deductions.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
• 2+ years of experience in accounting, accounts receivable, accounts payable, deductions management, collections, or related financial roles.
• Strong Microsoft Excel skills and proficiency with Microsoft Office applications.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving abilities.

Preferred Experience

• Experience working with retail deductions, chargebacks, shortages, compliance fines, or promotional deductions.
• Manufacturing, CPG, contract manufacturing, or retail industry experience.
• Experience using ERP systems such as SYSPRO or similar accounting software.
• Experience working directly with large retail customers.

What Makes You Successful

• You enjoy investigating issues and finding solutions.
• You are comfortable communicating with customers, vendors, and internal stakeholders.
• You are highly organized and able to manage a high-volume workload.
• You take ownership of your work and follow through on commitments.
• You thrive in a collaborative team environment while working independently when needed.

Benefits

• Comprehensive medical insurance plan and prescription drug coverage
• Comprehensive dental insurance plan
• FREE Basic Life and AD&D Insurance (company-funded & voluntary options)
• Short and Long Term Disability coverage (FREE company-funded coverage & voluntary options)
• Voluntary Life & Disability Program Eligibility
• Optional Flexible Spending Accounts (medical & dependent care)
• Prescription safety glasses cost-sharing program
• FREE financial wellness counseling and tools
• Time off for preventive care doctor appointments
• 401(k) retirement plan with employer match
• Employee Assistance Program (FREE to employees and your families)
• Paid vacation time (earn more as your seniority grows!)
• Company-paid holidays
• Nicotine-cessation aid reimbursement
• Continuing education opportunities/ Tuition Reimbursement program
• Onsite annual Health Risk Assessments
• Fitness membership discounts
• Community involvement & volunteer opportunities
• AT&T and Verizon wireless discounts
• More info at - https://sites.google.com/kleentest.com/welcome/why-kt