Accounting Coordinator

Hispanic Alliance for Career Enhancement; New Brunswick (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

The Hispanic Alliance for Career Enhancement is seeking an Accounting Coordinator to support the Finance Department at a full-service convention hotel. The role involves managing accounts payable, overseeing receiving operations, and ensuring the accuracy of financial transactions, including large-scale group and event billing.

The ideal candidate will have 3-5 years of experience in accounting within a full-service hotel, possess strong accounting principles, and have advanced Excel skills. Responsibilities include supporting seamless coordination between Finance and operational teams.

Qualifications

• 3-5 years of accounting experience in a full-service hotel or convention property.
• Exceptional attention to detail in high-volume transactional environments.
• Advanced proficiency in Microsoft Excel including pivot tables and VLOOKUP.

Responsibilities

• Oversee receiving operations and accounts payable processing.
• Manage month-end inventories and group billing functions.
• Ensure accuracy and integrity of financial transactions.

Skills

Accounts Payable

Receiving/Inventory Control

Group or Event Billing

Microsoft Excel

Communication Skills

Analytical Skills

Education

Associate's or Bachelor's degree in Accounting, Finance, or Hospitality Management

Tools

Opera PMS

BirchStreet

Sage

Oracle

PeopleSoft

Job description

Summary

The Accounting Coordinator supports the Finance Department in a fast-paced, full-service convention hotel by overseeing receiving operations, accounts payable processing, month end inventories, tracking of all F&B credits, working with vendors, and group billing functions. This role ensures the accuracy and integrity of financial transactions, supports large-scale group and event billing, and contributes to cost control and operational efficiency across all departments.

This position plays a critical role in supporting high-volume banquet, catering, and transient business, ensuring seamless coordination between Finance, Sales, Banquets, Culinary, and Operations teams.

View our Virtual Reality Experience to spend a 'day in the life' of a hospitality professional at a full-service hotel.

Qualifications

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, or Hospitality Management preferred
• 3-5 years of accounting experience in a full-service hotel or convention property strongly preferred
• Proven experience in:
  • Accounts Payable
  • Receiving/Inventory Control
  • Group or Event Billing

Technical Skills

• Strong understanding of accounting principles (AP/AR, accruals, reconciliations)
• Experience with hospitality systems such as:
  • Opera PMS / OnQ / similar PMS
  • BirchStreet or procure-to-pay systems
  • Accounting platforms (Sage, Oracle, PeopleSoft, etc.)
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, basic analysis)
• Familiarity with banquet/catering systems and billing flows preferred

Core Competencies

• Exceptional attention to detail in high-volume transactional environments
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Ability to meet strict deadlines (month-end close, large event billing cycles)
• Strong analytical and problem-solving capabilities
• Excellent communication skills with both financial and non-financial teams
• Customer-service mindset for both internal teams and external clients