Accounting Coordinator

Bentley Legacy; Dallas (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Bentley Legacy is seeking an Accounting Coordinator to manage the accounts payable function, ensure timely invoice processing, and handle hotel deposits. The role also supports the Property Accountant with AP, AR and income audit, and may assist HR processes and payroll administration as needed.

The position involves maintaining filing systems, generating aging reports, and contributing to financial accuracy and regulatory compliance in a hotel setting.

Qualifications

• Handle accounts payable and ensure invoices are processed promptly.
• Support Accounts Receivable and income audit functions as needed.
• Provide friendly, service-oriented interactions with guests and staff.

Responsibilities

• Process invoices for payment and maintain checkbook records.
• Generate aging reports and monitor AR aging per SOPs.
• Maintain filing system for direct billing and assist AR administration.
• Assist Property Accountant with AR, AP, payroll and HR paperwork.
• Participate in bi-monthly credit meetings and report status of accounts.
• Assist HR with training records and file audits.

Skills

Accounts payable

Accounts receivable

Income audit

Customer service

Job description

Description

The Accounting Coordinator is responsible for the accounts payable function; ensuring invoices are processed on a timely basis, responsible for handling all the hotel deposits. In addition, The Accounting Clerk also assists the Property Accountant with the administration of the accounting area, including Accounts Payable, Accounts Receivable and Income Audit.

Description

The Accounting Coordinator is responsible for the accounts payable function; ensuring invoices are processed on a timely basis, responsible for handling all the hotel deposits. In addition, The Accounting Clerk also assists the Property Accountant with the administration of the accounting area, including Accounts Payable, Accounts Receivable and Income Audit.

Requirements

Essential:

• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with Bentley Legacy standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working (per brand standards)
• Comply at all times with Bentley Legacy standards and regulations to encourage safe and efficient hotel operations.
• Ensure hotel billing is processed and mailed in a timely fashion.
• Make phone calls to all new billings and outstanding accounts to keep Accounts Receivable Aging in line with Accounting S.O.P.’s and corporate standards.
• Generate an aging report as directed by Corporate Office.
• Maintain a filing system for direct billing.
• As directed, assist the Property Accountant with Accounts Receivable administration.
• Assist the Property Accountant with the administration of Accounts Payable including processing invoices for payment and maintenance of the checkbook accounting system.
• Participate in bi-monthly credit meeting and give status of accounts. Marginal
• Assist the Property Accountant with the administration of Human Resources issues, including processing New Hire Paperwork, payroll administration and distribution of pay checks.
• Assist with other accounting duties as directed by the Property Accountant.
• Assist with filing of Human Resources and Accounting Paperwork.
• Assist Human Resources with Training Tracking and File Audit process Assist Property Accountant with maintaining rolodex for direct bill accounts.
• Other duties as required.