Accounting Assistant

Kaizen Lab Inc.; Omaha (NE); On-site; USD 40,000 - 50,000; Full time

Job summary

Kaizen Lab Inc. is seeking an Accounting Assistant to provide essential support to the finance team across various functions including data entry, accounts payable, and accounts receivable. The role involves maintaining accurate financial records, processing invoices, and collaborating with team members on financial information.

The ideal candidate should have strong organizational skills, proficiency in Microsoft Excel and Quick Books Online, and preferably a Bachelor’s Degree.

Qualifications

• Excellent organizational and time management skills.
• Detail-oriented with a high level of accuracy.
• Strong analytical and problem-solving skills.

Responsibilities

• Assist in maintaining accurate and up-to-date AR and AP records.
• Input and verify financial transactions into accounting software.
• Support the accounts payable process by processing invoices.

Skills

Organizational skills

Analytical skills

Communication skills

Interpersonal skills

Detail-oriented

Education

Bachelor’s Degree

Tools

Microsoft Excel

Quick Books Online

Microsoft 365

Job description

Position Overview

The Accounting Assistant provides essential support to the finance team across multiple functions, including data entry, accounts payable, accounts receivable, vendor management, and on-site accounts receivable activities.

Key Responsibilities

Data Entry

• Assist in maintaining accurate and up-to-date AR and AP records and entries.
• Input and verify financial transactions into accounting software.
• Ensuring all correct invoices are processed, recorded, and paid correctly and timely.
• Assist vendors in cleaning up accounts.

Accounts Payable

• Support the accounts payable process by processing invoices and ensuring timely payments.
• Verify accuracy of invoices and resolve discrepancies.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

Accounts Receivable

• Ensure accurate collection and recording of AR payments at the hotel levels.
• Ensure all AR accounts at all hotels are within 60 days of accrual.

Collaboration

• Work closely with the lead finance team and other departments to gather and analyze financial information.
• Collaborate with team members on special projects and initiatives.
• Assist with office related duties.
• All other duties as assigned.

Preferred Talents

• Excellent organizational and time management skills.
• Detail-oriented with a high level of accuracy.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal skills.
• Business experience.
• Experience with Microsoft Excel.
• Experience with Quick Books Online.
• Bachelor’s Degree preferred, not required.

Qualifications

• Bachelor’s Degree preferred, not required.
• Proficient in Microsoft Excel, Quick Books Online, Microsoft 365, and A/P Experience.