Accounting Coordinator

AltaPointe Health Systems; Mobile (AL); On-site; USD 45,000 - 60,000; Full time

Job summary

AltaPointe Health Systems in Mobile, AL seeks an Accounting Coordinator to support housing program accounting duties across Adult Residential Services and Adult Community Services. You will oversee day-to-day transactions, month-end close, rent processing, and lease administration with a focus on accuracy and compliance.

The role requires a Bachelor's degree in Accounting or Business and solid Excel skills, with experience handling HUD/HFA/ADMH reporting.

Qualifications

• Bachelor’s degree in Accounting or Business; two years of accounting experience preferred.
• Advanced knowledge of Microsoft Excel and ability to analyze large data sets.
• Proficient with Microsoft Office, Outlook and EHR systems; strong problem-solving skills.
• Familiar with HUD rules and confidentiality (HIPAA) compliance is a plus.

Responsibilities

• Oversee day-to-day and month-end accounting duties for Adult Residential and Community housing activities.
• Prepare and process monthly rent payments; manage lease contracts and renewals.
• Maintain accurate tenant and program files; ensure HUD/EIV compliance.
• Assist with bank reconciliations, journal entries and financial schedules.
• Support audits by housing funding agencies and internal teams.

Skills

Advanced Microsoft Excel

Analytical skills

Detail-oriented

Independent work

Problem-solving

Education

Bachelor's degree in Accounting or Business

Tools

Electronic Health Record (EHR) systems

HUD reporting tools

Job description

AltaPointe Health Systems is a comprehensive behavioral healthcare and psychiatric hospital system. Our continuum of care includes two psychiatric hospitals, multiple behavioral health, and primary care outpatient locations, and residential services.

The Accounting Coordinator position will have an emphasis on supporting the housing team with business and accounting needs. The position is responsible for overseeing the day to day and month-end accounting duties for Adult Residential Services and Adult Community Services housing activities, as well as maintaining compliance with audits by housing funding agencies, such as Housing and Urban Development (HUD), Housing First, Alabama Housing Finance Authority (AHFA), and Alabama Department of Mental Health (ADMH).

Primary Job Functions

Housing

• Work in tandem with the Housing Specialist to manage day-to-day housing activities.
• Prepare and process monthly rent payments to apartment complexes.
• Manage all corporate lease agreements & process renewals as necessary.
• Calculate income-based rent and prepare all related documentation.
• Maintain accurate, organized, and compliant tenant files.
• Work with the Housing Specialist to convert vacant units to move-in ready status.
• Maintain program compliance with housing funding agencies.
• Ensure all databases remain up to date with accurate lease dates, vacancy status, and rent amounts.
• Coordinate vendor activities related to apartment maintenance, cleaning, or repairs.
• Prepare and send out program specific notifications such as rent increases, inspections, certifications, etc.
• Regularly audit program and tenant files to ensure accurate record keeping and documentation.
• Print all mandatory EIV reports monthly.
• Maintain and update HUD and EIV policies and procedures.
• Draft and manage SOPs for housing activities.
• Work with the Housing Specialist to maintain shared e-mail addresses related to housing.
• Attend conferences and classes to maintain knowledge and to learn new rules and regulations.
• Collaborate with internal teams to support program goals and continuous improvement.
• Other housing duties as assigned.

Other Duties

• Assist with bank reconciliations.
• Prepare worksheets and lead schedules supporting entries to ledgers and journals.
• Prepare journal entries to accurately reflect transactions in the original books of entry.
• Assist in the preparation of checks and deposits.
• Other accounting duties as assigned.

Courteous and respectful towards consumers, visitors and co-workers

• Treat consumers, visitors and co-workers with care, dignity and compassion
• Respect consumers’ privacy and confidentiality
• Is pleasant and cooperative with others
• Assist consumers, visitors and co-workers as needed
• Personal values don’t inhibit ability to relate and care for others
• Is sensitive to the consumer’s needs, expectations and individual differences
• Is gentle and calm with consumers, families and others as appropriate

Administrative and Other Related Duties as assigned

• Actively participate in Performance Improvement activities
• Actively participate in AHS committees as requested
• Document how-to instructions of job duties
• Assist with paperless initiative by organizing and maintaining electronic files
• Complete assigned tasks accurately and in a timely manner
• Follow AHS policies and procedures
• Receive and respond to inquiries of billing matters promptly and courteously
• Perform financial analysis as needed
• Assist with performance of duties of other staff in periods of absence
• Perform other duties as assigned

Supervision and Consultation

• Seek supervision and consultation as needed
• Accept and employ directives for improvement
• Actively work to enhance skills

Minimum Qualifications

Bachelor’s degree in Accounting or Business; two years of accounting experience preferred. Applicant should have advanced knowledge of Microsoft Excel and the ability to process and analyze large volumes of electronic data or handwritten data. Proficient with computer applications including Microsoft Office, Outlook and Electronic Health Record systems. Has the ability to work independently with minimum supervision and excellent problem-solving skills with attention to detail. Working knowledge of HUD rules and regulations is a plus. Knowledge of HIPAA and relative compliance is a plus.