Accounting Coordinator

Auro Hotels; Greenville, Northern (SC, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

AURO Hotels’ AC Hotel location in Greenville, SC seeks an experienced Accounts Payable Clerk to manage invoice processing, coding expenses to departmental accounts, and timely payments.

You will verify tax calculations, reconcile vendor statements monthly, monitor PO matching, assist with billing questions, and maintain organized files to support smooth financial operations.

Qualifications

• Experience processing invoices and coding to accounts payable.
• Knowledge of sales tax laws and tax calculations.
• Familiarity with PO matching and vendor inquiries.
• Understanding AURO Hotels signing and requisition authority.

Responsibilities

• Checks all invoices for proper documentation either in the form of purchase order or signature approval.
• Prepares invoices for payment by coding them to departmental accounts and imputing them into the Accounts Payable system.
• Verifies accuracy of the invoices and taxation.
• Prepares of expense checks and manual check requests on a timely basis and preparing them for signature.
• Prints checks, as necessary.
• Monitors the purchase order system and match up invoices to PO’s.
• Researches any vendor inquiries.
• Files all invoices either paid or unpaid by the vendor name.
• Reviews the accounts payable aging.
• Reviews all checks before mailing for two signature and proper address.
• Responsible for reconciling vendor statement on a monthly basis.
• Runs all month‑end and accounts payable report. Works closely with all department heads.
• Constant speed and accuracy on a 10 key calculator, knowledge of sales tax laws, good knowledge of AURO Hotels’ signing and requisition authority.
• Pulls tickets and makes legible copies to be filed in Group Ticket File, by date.
• Maintains all files for incoming groups.
• Makes sure all necessary information is contained in file before arrival date, according to department policy
• Verifies those deposits, if any are logged on Group Billing Sheet.
• Charges credit card deposits if not already charged.
• Notes any information still not received. Files should first be given to Credit Administrator to verify credit information.
• Assists credit administrator with direct bill applications.
• Assists guests with any billing related inquiries and documentation, and act promptly to resolve any billing problems.

Skills

Detail oriented

Team player

Innovative

Self-starter

Job description

AC Hotel | 159
315 S Main St
Greenville, SC 29601, USA

Description

Essential Job Functions

• Checks all invoices for proper documentation either in the form of purchase order or signature approval.
• Prepares invoices for payment by coding them to departmental accounts and imputing them into the Accounts Payable system.
• Verifies accuracy of the invoices and taxation.
• Prepares of expense checks and manual check requests on a timely basis and preparing them for signature.
• Prints checks, as necessary.
• Monitors the purchase order system and match up invoices to PO’s.
• Researches any vendor inquiries.
• Files all invoices either paid or unpaid by the vendor name.
• Reviews the accounts payable aging.
• Reviews all checks before mailing for two signature and proper address.
• Responsible for reconciling vendor statement on a monthly basis.
• Runs all month‑end and accounts payable report. Works closely with all department heads.
• Constant speed and accuracy on a 10 key calculator, knowledge of sales tax laws, good knowledge of AURO Hotels’ signing and requisition authority.
• Pulls tickets and makes legible copies to be filed in Group Ticket File, by date.
• Maintains all files for incoming groups.
• Makes sure all necessary information is contained in file before arrival date, according to department policy
• Verifies those deposits, if any are logged on Group Billing Sheet.
• Charges credit card deposits if not already charged.
• Notes any information still not received. Files should first be given to Credit Administrator to verify credit information.
• Assists credit administrator with direct bill applications.
• Assists guests with any billing related inquiries and documentation, and act promptly to resolve any billing problems.

Other Duties and Responsibilities

• Complies with Company Standards of Service as outlined for AURO Hotels.
• Projects a favorable image of AURO Hotels to the public at all times.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
• Treats guests, vendors, customers and co-workers with professionalism and respect at all times.
• Completes Departmental, AURO Hotels and Brand standards training as assigned.
• Maintains a clean and neat appearance at all times.
• Must be able to work flexible work hours/schedule including evenings, weekends and holidays.
• Nothing in this job description restricts management’s right to assign or reassign duties, work hours and/or responsibilities for this job at any time.

Behaviors

Required

Team Player

Works well as a member of a group

Innovative

Consistently introduces new ideas and demonstrates original thinking

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

Self-Starter

Inspired to perform without outside help

Growth Opportunities

Inspired to perform well by the chance to take on more responsibility

Goal Completion

Inspired to perform well by the completion of tasks

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.