Accounting Coordinator

Ac-Hotel; Greenville (SC); On-site; USD 38,000 - 48,000; Full time

Job summary

AURO Hotels is seeking an Accounts Payable/Clerk to manage invoice processing, coding, and vendor communication. The role includes reconciling statements, preparing payments, and supporting month-end close.

The position requires attention to detail, strong data entry, and the ability to work with multiple departments to ensure accurate financial records.

Qualifications

• Performs invoice checks for proper documentation (PO or signature).
• Codes and inputs invoices into AP system with accuracy.
• Verifies tax and payment details, ensuring correctness.

Responsibilities

• Prepares expense checks and signature-ready payment requests.
• Matches invoices to purchase orders in the system.
• Reconciles vendor statements monthly and resolves discrepancies.
• Prints checks and processes payments on time.
• Handles vendor inquiries and maintains organized files by vendor.

Skills

Accounts payable

Invoice processing

Vendor management

10-key by touch

Attention to detail

Education

High school diploma

Tools

Accounts payable software

Excel

Job description

AC Hotel | 159
315 S Main St
Greenville, SC 29601, USA

Description

Essential Job Functions

• Checks all invoices for proper documentation either in the form of purchase order or signature approval.
• Prepares invoices for payment by coding them to departmental accounts and imputing them into the Accounts Payable system.
• Verifies accuracy of the invoices and taxation.
• Prepares of expense checks and manual check requests on a timely basis and preparing them for signature.
• Prints checks, as necessary.
• Monitors the purchase order system and match up invoices to PO’s.
• Researches any vendor inquiries.
• Files all invoices either paid or unpaid by the vendor name.
• Reviews the accounts payable aging.
• Reviews all checks before mailing for two signature and proper address.
• Responsible for reconciling vendor statement on a monthly basis.
• Runs all month‑end and accounts payable report. Works closely with all department heads.
• Constant speed and accuracy on a 10 key calculator, knowledge of sales tax laws, good knowledge of AURO Hotels’ signing and requisition authority.
• Pulls tickets and makes legible copies to be filed in Group Ticket File, by date.
• Maintains all files for incoming groups.
• Makes sure all necessary information is contained in file before arrival date, according to department policy
• Verifies those deposits, if any are logged on Group Billing Sheet.
• Charges credit card deposits if not already charged.
• Notes any information still not received. Files should first be given to Credit Administrator to verify credit information.
• Assists credit administrator with direct bill applications.
• Assists guests with any billing related inquiries and documentation, and act promptly to resolve any billing problems.

Other Duties and Responsibilities

• Complies with Company Standards of Service as outlined for AURO Hotels.
• Projects a favorable image of AURO Hotels to the public at all times.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
• Treats guests, vendors, customers and co-workers with professionalism and respect at all times.
• Completes Departmental, AURO Hotels and Brand standards training as assigned.
• Maintains a clean and neat appearance at all times.
• Must be able to work flexible work hours/schedule including evenings, weekends and holidays.
• Nothing in this job description restricts management’s right to assign or reassign duties, work hours and/or responsibilities for this job at any time.

Behaviors

Required

Team Player

Works well as a member of a group

Innovative

Consistently introduces new ideas and demonstrates original thinking

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Preferred

Self-Starter

Inspired to perform without outside help

Growth Opportunities

Inspired to perform well by the chance to take on more responsibility

Goal Completion

Inspired to perform well by the completion of tasks

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.